Administrative Executive Assistant

Placements24; Benoni; Hybrid; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Competitive salary and benefits

Medical and retirement plans

Hybrid work model

Career development opportunities

Benoni-based role

Job summary

Placements24 in Benoni, Gauteng, invites applications for an Administrative Executive Assistant to support senior leadership. The role demands exceptional organization, proactive task management, and discretion in handling confidential information.

You will manage complex calendars, coordinate travel, prepare key documents, screen communications, and liaise with internal teams and external partners in a dynamic corporate setting. A hybrid work arrangement from our Benoni office is provided.

Qualifications

• Extensive experience supporting senior leadership in a fast-paced environment.
• Proven ability to manage complex calendars and travel arrangements.
• Excellent written and verbal communication with high attention to detail.
• High level of discretion and confidentiality in all dealings.

Responsibilities

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation.
• Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents.
• Act as a primary gatekeeper and liaison for executives, screening calls, emails, and visitors.
• Organize and maintain confidential files and records, ensuring accuracy and accessibility.
• Process expense reports and manage invoices related to executive functions.
• Assist with the planning and execution of executive events and meetings.
• Conduct research and prepare background information for meetings and projects.
• Anticipate executive needs and proactively address potential issues.
• Maintain a high level of discretion and confidentiality in all dealings.

Skills

Executive support

Calendar management

Travel coordination

MS Office proficiency

Communication

Confidentiality

Tools

Microsoft Office

Job description

About the Role

Our client, a prestigious company located in Benoni , Gauteng, is seeking a highly skilled and proactive Administrative Executive Assistant to provide comprehensive support to senior leadership. This role is critical for ensuring the smooth and efficient functioning of executive operations. The ideal candidate will possess exceptional organizational skills, superior communication abilities, and a keen eye for detail, capable of anticipating needs and proactively managing tasks. You will be responsible for managing complex calendars, coordinating travel, preparing essential documents, and acting as a key liaison between executives and other stakeholders. This is a demanding yet rewarding position for a professional seeking to contribute at a high level within a dynamic corporate environment in Benoni .

Key Responsibilities

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation.
• Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents.
• Act as a primary gatekeeper and liaison for executives, screening calls, emails, and visitors with professionalism.
• Organize and maintain confidential files and records, ensuring accuracy and accessibility.
• Process expense reports and manage invoices related to executive functions.
• Assist with the planning and execution of executive events and meetings.
• Conduct research and prepare background information for meetings and projects.
• Anticipate executive needs and proactively address potential issues.
• Maintain a high level of discretion and confidentiality in all dealings.

Requirements

• Extensive experience as an Executive Assistant or in a similar high-level administrative support role.
• Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Strong interpersonal skills and the ability to interact effectively with all levels of staff and external contacts.
• Demonstrated experience in complex calendar management and travel coordination.
• High degree of professionalism, tact, and diplomacy.
• Ability to work independently and exercise sound judgment.
• Must be able to work effectively in a hybrid model from our Benoni office.

Benefits

• Our client offers a highly competitive salary and a comprehensive benefits package, including excellent medical and retirement plans.
• This role provides opportunities for professional growth and exposure to key business operations.
• The hybrid work model offers a balance between in-office collaboration and personal flexibility.
• We are committed to supporting our employees' well-being and career development within our dynamic organisation in Benoni.
• This position offers significant responsibility and the chance to make a substantial impact.