Executive Administrative Assistant

Placements24; Midrand; On-site; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Professional Growth

Job summary

Placements24 in Midrand, Gauteng is seeking an Executive Administrative Assistant to support senior leadership. You will manage complex calendars, arrange travel, prepare documents, and act as a gatekeeper to ensure smooth information flow and efficient scheduling.

The role requires discretion, superb organizational skills and the ability to handle confidential information with integrity. You will join a respected company committed to innovation and employee development.

Qualifications

• Extensive experience supporting C-level executives.
• Strong organizational and multi-tasking abilities.
• Excellent written and verbal communication, with discretion.

Responsibilities

• Manage complex calendars across time zones and schedule meetings.
• Arrange domestic and international travel with itineraries.
• Prepare, proofread and edit reports, presentations, and documents.
• Screen and prioritize emails and calls; route as needed.
• Organize confidential files and records, both physical and digital.
• Coordinate with departments and external stakeholders for smooth operations.
• Prepare agendas, minutes and follow-up actions for meetings.
• Manage office supplies and equipment for executive use.
• Handle ad-hoc projects as assigned by senior management.
• Represent the executive team professionally as a liaison.

Skills

C-Level Executive Support

Calendar & Travel Management

Communication Skills

Confidentiality

Microsoft Office

Meeting Coordination

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly motivated and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within their bustling operations in Midrand, Gauteng. This pivotal role requires an individual with exceptional organizational skills, a proactive approach, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate will act as a gatekeeper, ensuring the smooth flow of information and efficient scheduling for busy executives. This is an excellent opportunity to join a respected organization known for its commitment to innovation and employee development. You will be instrumental in maintaining the efficiency and professionalism of the executive office, managing confidential information with utmost integrity.

Key Responsibilities

• Manage complex and dynamic calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Organize and maintain confidential files and records, both physical and digital.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Assist in the preparation of agendas, minutes, and follow-up actions for meetings.
• Manage office supplies and equipment, ensuring readiness for executive use.
• Handle ad-hoc projects and requests as assigned by senior management.
• Serve as a key liaison for the executive team, representing them professionally.

Requirements

• Extensive experience in an Executive Administrative Assistant role supporting C-level executives.
• Exceptional organizational skills and meticulous attention to detail.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Superior written and verbal communication abilities.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and the capacity to anticipate needs.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• A proactive and resourceful attitude.
• Experience with travel management and expense reporting.

Benefits

• Our client offers a competitive salary commensurate with experience, along with a comprehensive benefits package that includes health, dental, and vision insurance, a retirement savings plan, and generous paid time off.
• Opportunities for professional growth and development are actively encouraged.
• Join a collaborative and supportive environment in Midrand, Gauteng where your contributions are valued and recognized.