Executive Assistant to Senior Management

Placements24; Johannesburg; Hybride; ZAR 350 000 - 550 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangement

Competitive salary

Health benefits

Annual leave allowance

Résumé du poste

Placements24 in Johannesburg is seeking an Executive Assistant to provide comprehensive support to senior management. This hybrid role blends office collaboration with remote flexibility, requiring discretion, superb organizational skills, and proactive problem-solving to ensure smooth executive operations.

You will manage calendars, handle travel logistics, prepare documents, and liaise with internal and external stakeholders.

Qualifications

• Proven experience as an Executive Assistant or personal assistant in a corporate setting.
• Excellent written and verbal English communication.
• Discretion and high confidentiality.
• Ability to anticipate needs and manage multiple priorities.
• Experience with international travel coordination is preferred.

Responsabilités

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional formatting.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries, managing all related logistics.
• Handle confidential information with the utmost discretion and maintain strict confidentiality at all times.
• Act as a liaison between executives and internal/external parties, screening calls, responding to inquiries, and directing matters appropriately.
• Organize and prepare agendas for meetings, take minutes, and follow up on action items to ensure timely completion.
• Assist with event planning, including off-site meetings and corporate functions, coordinating venue bookings, catering, and attendee management.
• Manage office supplies, equipment, and vendor relationships, ensuring efficient operations.
• Conduct research and compile data for various projects as requested by senior management.
• Provide general administrative support, including filing, document management, and expense report processing.

Connaissances

Calendar management

Travel coordination

Executive support

English communication

Outils

Microsoft Office Suite

Description du poste

About the Role

Our client, a leading international firm with a significant presence in **Johannesburg**, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their senior management team. This is a pivotal role requiring exceptional administrative skills, discretion, and the ability to anticipate needs. The successful candidate will be instrumental in ensuring the smooth operation of executive functions and will serve as a key point of contact for both internal and external stakeholders. We are looking for a polished professional who thrives in a fast-paced corporate environment and is dedicated to maintaining the highest standards of efficiency and professionalism. This hybrid role offers a dynamic blend of office-based collaboration and remote flexibility, allowing for optimal work-life integration within the vibrant city of **Johannesburg**, Gauteng.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional formatting.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries, managing all related logistics.
• Handle confidential information with the utmost discretion and maintain strict confidentiality at all times.
• Act as a liaison between executives and internal/external parties, screening calls, responding to inquiries, and directing matters appropriately.
• Organize and prepare agendas for meetings, take minutes, and follow up on action items to ensure timely completion.
• Assist with event planning, including off-site meetings and corporate functions, coordinating venue bookings, catering, and attendee management.
• Manage office supplies, equipment, and vendor relationships, ensuring efficient operations.
• Conduct research and compile data for various projects as requested by senior management.
• Provide general administrative support, including filing, document management, and expense report processing.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably within a corporate setting in **Johannesburg**.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
• Discretion and a high level of confidentiality are essential.
• Experience in international travel coordination is highly desirable.
• A professional and proactive demeanor, with a commitment to delivering high-quality work.
• Familiarity with the business landscape in **Johannesburg** and **Gauteng** is a plus.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to work closely with senior leadership in a dynamic international company.
• Comprehensive health and wellness benefits.
• Professional development and training opportunities.
• Generous annual leave allowance.
• A supportive and collaborative work environment in **Johannesburg**, **Gauteng**.
• Hybrid work arrangement offering flexibility.