Executive Administrative Officer

Placements24; Cape Town; On-site; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement savings

Life insurance

Professional growth

Annual performance bonus

Job summary

Placements24 is seeking an Executive Administrative Officer in Cape Town to support the executive leadership team with comprehensive administrative services. You will manage calendars, coordinate travel and meetings, prepare documents, and act as a liaison with stakeholders to ensure smooth operations.

The role offers exposure to strategic decision-making and requires a proactive, highly organized professional with strong confidentiality and communication skills.

Qualifications

• Minimum 5 years of executive support experience.
• Proven calendar management, travel coordination and event planning.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information and work under pressure.
• Tertiary qualification preferred.

Responsibilities

• Manage complex calendars for multiple senior executives, including C-suite.
• Coordinate domestic and international travel and meetings.
• Prepare and finalise reports, memos, presentations and correspondence.
• Liaise with internal and external stakeholders.
• Maintain confidential information discreetly.
• Organise filing systems (paper and electronic).
• Assist in board materials and presentations.
• Oversee office supplies, equipment and vendor relationships.
• Support ad-hoc projects and anticipate executive needs.
• Identify ways to enhance productivity and efficiency.

Skills

Calendar management

Travel coordination

Event planning

Communication

Confidentiality

Organization

Education

Relevant tertiary qualification

Tools

Outlook

Word

Excel

PowerPoint

MS Office

Job description

About the Role

Our client, a leading firm in the vibrant city of Cape Town, is seeking a highly skilled and dedicated Executive Administrative Officer to provide comprehensive support to their executive leadership team.

This role is critical to the efficient functioning of the executive office, requiring a proactive individual with impeccable organizational abilities and a keen understanding of business operations.

The successful candidate will be instrumental in managing the day-to-day administrative needs of top executives, ensuring seamless communication, and maintaining a professional and efficient workflow.

This position offers a unique opportunity to be at the forefront of strategic decision-making and to contribute significantly to the success of a reputable organization in Cape Town.

Key Responsibilities

• Manage and prioritize the complex schedules of multiple senior executives, including C-suite members.
• Coordinate and arrange executive travel, accommodation, and meeting logistics, both domestically and internationally.
• Prepare, proofread, and finalize a wide range of documents, including reports, memos, presentations, and correspondence.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring timely and effective communication.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and maintain executive filing systems, both paper and electronic, ensuring accuracy and accessibility.
• Assist in the preparation of board meeting materials and presentations.
• Manage office supplies, equipment, and vendor relationships for the executive suite.
• Undertake special projects and ad-hoc administrative tasks as assigned by executives.
• Proactively anticipate executive needs and implement solutions to enhance productivity and efficiency.

Requirements

• Extensive experience (minimum 5 years) in an executive administrative support role, preferably within a fast-paced corporate environment in Cape Town.
• Demonstrated proficiency in calendar management, travel coordination, and event planning for senior leadership.
• Advanced skills in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
• Exceptional interpersonal, communication, and problem-solving skills.
• High level of professionalism, integrity, and ability to maintain confidentiality.
• Strong organizational skills and the capacity to manage multiple tasks under pressure.
• A relevant tertiary qualification is highly preferred.
• Experience working with international stakeholders and understanding global business practices.
• Residency or strong familiarity with the Cape Town metropolitan area.

Benefits

• An attractive salary package reflective of experience and responsibilities.
• Comprehensive healthcare benefits, including medical and dental coverage.
• Retirement savings contributions and life insurance.
• Opportunities for professional growth and skill development.
• A stimulating and professional work environment in the heart of Cape Town.
• Annual performance bonus and potential for career advancement.