Administrative Assistant - Executive Support

Placements24; Johannesburg; Ibrido; ZAR 180.000 - 320.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid work arrangement

Professional development

Resources for efficient work

Descrizione del lavoro

Placements24 in Johannesburg seeks an experienced Administrative Assistant to provide comprehensive executive support, manage calendars, and facilitate communications for the executive team. This hybrid role blends in-office collaboration with remote flexibility, ideal for a proactive professional aiming to advance in a dynamic professional services environment.

You will coordinate schedules, prepare documents, and ensure confidential handling of sensitive information while supporting travel

Competenze

• Proven experience as an Administrative Assistant or Executive Assistant.
• Excellent organizational and time-management skills.
• Proficiency in MS Office and administrative software.
• Excellent written and verbal communication skills.
• Discretion and confidentiality are paramount.
• Proactive approach to problem-solving and anticipating executive needs.
• Experience in Johannesburg, Gauteng is advantageous.
• Relevant tertiary qualification or professional certification preferred.

Mansioni

• Manage and coordinate complex calendars for senior executives, including meetings and travel.
• Prepare and edit correspondence, reports, presentations, and documents with high accuracy.
• Serve as primary point of contact for internal and external stakeholders.
• Organize internal and external meetings: agendas, minutes, and action items.
• Handle travel logistics: flights, accommodations, ground transport, policy compliance.
• Maintain physical and digital filing systems for easy retrieval.
• Assist with special projects and ad-hoc tasks for the executive team.
• Process expense reports and assist with departmental budgets as required.

Conoscenze

Administrative experience

Organizational skills

Time management

MS Office

Communication

Confidentiality

Proactive

Johannesburg experience

Formazione

Tertiary qualification in administration

Strumenti

Microsoft Office

Descrizione del lavoro

About the Role

Our client, a leading firm in the professional services sector, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is pivotal in ensuring the smooth operation of our executive team's daily activities, managing schedules, and facilitating efficient communication. The successful candidate will be based in the bustling heart of Johannesburg, Gauteng , and will play a crucial role in maintaining the professional image and operational efficiency of our client's prestigious office. This hybrid position offers a balance between in-office collaboration and remote flexibility, making it an ideal opportunity for an experienced administrative professional looking to enhance their career in a dynamic environment. We are committed to fostering a supportive work culture where dedication and skill are recognized and rewarded.

Key Responsibilities

• Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Serve as a primary point of contact for internal and external stakeholders, managing incoming communications and directing inquiries appropriately.
• Organize and facilitate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle travel logistics, including booking flights, accommodations, and ground transportation, ensuring compliance with company policies.
• Maintain and organize physical and digital filing systems for easy retrieval of information.
• Assist with special projects and ad-hoc administrative tasks as assigned by the executive team.
• Process expense reports and manage departmental budgets as required.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably within a corporate or professional services environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Discretion and confidentiality are paramount due to the sensitive nature of the information handled.
• A proactive approach to problem-solving and the ability to anticipate the needs of the executives supported.
• Experience in Johannesburg, Gauteng is advantageous.
• A relevant tertiary qualification or professional certification in administration or a related field is preferred.

Benefits

• Competitive annual salary of R.
• Opportunity to work with a dynamic and forward-thinking organization.
• Exposure to high-level executive operations and strategic decision-making.
• Professional development and training opportunities.
• A supportive and collaborative work environment.
• Hybrid work arrangement offering flexibility and work-life balance.
• Access to company-provided resources and tools to facilitate efficient work.