Executive Administrative Assistant

Placements24; Paarl; Hybrid; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Generous paid time off

Job summary

Placements24 in Paarl, Western Cape, seeks an Executive Administrative Assistant to provide high-level support to senior executives. The role combines on-site collaboration with remote work in a hybrid model and requires exceptional organization, discretion, and communication.

You will manage calendars, coordinate travel, prepare documents, and support strategic initiatives. A tertiary qualification is advantageous, with opportunities for growth within a prestigious environment.

Qualifications

• Experience handling high-level executives and sensitive information.
• Strong organizational, time management and multitasking capabilities.
• Excellent written and verbal English communication.

Responsibilities

• Manage complex executive calendars and travel arrangements.
• Prepare and polish correspondence, reports, and presentations.
• Serve as primary contact with internal and external stakeholders.
• Maintain confidential information with discretion.
• Organize meetings, agendas, materials, and minutes.
• Support data research for strategic initiatives.
• Process expense reports and assist budget-related tasks.
• Support ad-hoc administrative duties as required.

Skills

Executive calendar management

Communication skills

Microsoft Office proficiency

Travel coordination

Discretion and integrity

Education

Tertiary qualification

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a leading entity in its industry located in the scenic town of Paarl, Western Cape , is actively seeking an accomplished and dedicated Executive Administrative Assistant. This role is fundamental to providing high-level support to our senior executives, ensuring the efficient management of their professional activities and contributing to the overall success of the organization. The ideal candidate will possess exceptional organizational acumen, superior communication skills, and a proven ability to handle complex tasks with precision and discretion. This position offers a Hybrid work model, enabling a seamless integration of remote work and essential on-site collaboration. We are looking for a motivated professional to join our esteemed team in Paarl .

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other critical documents.
• Serve as a primary point of contact for internal and external stakeholders, managing communications with professionalism and efficiency.
• Handle confidential information with the utmost integrity and discretion.
• Organize and facilitate meetings, including the preparation of agendas, distribution of materials, and minute-taking.
• Conduct research and compile data to support executive decision-making and strategic initiatives.
• Process expense reports and assist with budget-related administrative tasks.
• Anticipate the needs of executives and proactively address them.
• Maintain organized digital and physical filing systems for easy access to information.
• Assist with special projects and ad-hoc administrative duties as required.

Requirements

• Extensive experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Outstanding written and verbal communication skills in English.
• Proven ability to handle confidential information with discretion and integrity.
• Experience with complex calendar management and international travel coordination.
• Adaptability to a Hybrid work schedule, demonstrating effectiveness in both remote and in-office settings.
• Must be able to commute to our offices in Paarl, Western Cape and effectively work remotely.
• A proactive and resourceful approach to problem-solving.
• Relevant tertiary qualification is a strong advantage.

Benefits

• Competitive salary package reflecting the scope and responsibility of the role.
• Opportunity to work closely with senior leadership in a prestigious environment.
• Hybrid work model supporting flexibility and work-life balance.
• Be part of a dynamic and forward-thinking organization.
• Access to professional development and growth opportunities.
• Comprehensive benefits and generous paid time off.
• Work in the beautiful surroundings of Paarl, Western Cape .