Senior Real Estate Transaction Coordinator (Remote)

Placements24; Paarl; Hybrid; ZAR 300,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development

Job summary

Placements24 is seeking a Senior Real Estate Transaction Coordinator to manage end-to-end real estate transactions from a remote home office. You will coordinate agents, buyers, sellers, lenders, and title/escrow teams to ensure deadlines are met and paperwork is accurate, driving smooth closings.

The role emphasizes meticulous organization, proactive communication, and the ability to multitask across many files in a deadline-driven virtual environment, with growth opportunities near Paarl,

Qualifications

• Minimum 4 years of experience as a Real Estate Transaction Coordinator or similar role.
• Experience managing a high volume of real estate transactions simultaneously.
• In-depth understanding of the transaction process from contract to close.
• Excellent written and verbal communication skills.
• Proficiency in real estate transaction management software (Dotloop, SkySlope, DocuSign) and CRMs.
• Ability to work independently in a remote work environment.
• Proactive problem-solving and attention to detail.
• Understanding of contract forms and legal disclosures.

Responsibilities

• Manage the entire transaction process from contract acceptance to closing.
• Coordinate with all parties involved in the transaction (agents, buyers, sellers, lenders, appraisers, inspectors, title/escrow).
• Prepare, review, and manage transaction documents for compliance.
• Schedule inspections, appraisals, and walkthroughs; maintain CRM records.
• Communicate updates to clients and agents; track deadlines and contingencies.
• Assist agents with administrative tasks related to transactions.
• Troubleshoot issues that arise during the process; submit paperwork to relevant parties.

Skills

Organizational skills

Communication skills

Time management

Problem solving

Remote work

Education

High school diploma

Associate/Bachelor's degree a plus

Tools

Dotloop

SkySlope

DocuSign

CRM systems

Job description

About the Role

Our client, a highly successful and fast-paced real estate group, is seeking a meticulous and organized Senior Real Estate Transaction Coordinator to manage the administrative and procedural aspects of property transactions. This is a critical, fully remote role that ensures smooth and efficient closing processes for our clients. You will be responsible for coordinating all parties involved in a transaction, including agents, buyers, sellers, attorneys, and escrow officers, ensuring all deadlines are met and paperwork is accurately completed. As a remote-first organization, strong communication skills, proactivity, and the ability to manage multiple transactions simultaneously from your home office are essential. If you have a proven background in real estate transaction coordination and thrive in a virtual, deadline-driven environment, this opportunity near Paarl, Western Cape, ZA offers significant professional growth.

Key Responsibilities

• Manage the entire transaction process from contract acceptance to closing, ensuring all steps are completed accurately and on time.
• Coordinate with all parties involved in the transaction, including agents, buyers, sellers, lenders, appraisers, inspectors, and title/escrow companies.
• Prepare, review, and manage all necessary transaction-related documents, ensuring compliance with company policies and legal requirements.
• Schedule and confirm all necessary appointments, including inspections, appraisals, and final walkthroughs.
• Maintain up-to-date transaction files in the company's CRM or transaction management system.
• Communicate proactively with clients and agents, providing timely updates on transaction progress and addressing any potential issues.
• Track deadlines and contingencies, ensuring all parties adhere to timelines.
• Assist agents with administrative tasks related to their transactions.
• Troubleshoot and resolve any issues that may arise during the transaction process.
• Process and submit required paperwork to relevant parties and authorities.

Requirements

• Minimum of 4 years of experience as a Real Estate Transaction Coordinator or similar role.
• Proven experience managing a high volume of real estate transactions simultaneously.
• In-depth understanding of the real estate transaction process from contract to close.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in real estate transaction management software (e.g., Dotloop, SkySlope, DocuSign) and CRM systems.
• Ability to work independently and manage time effectively in a remote work environment.
• Proactive problem-solving skills and the ability to anticipate needs.
• Strong understanding of contract forms and legal disclosures.
• High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.

Benefits

• Competitive annual salary of .
• Fully remote work arrangement with flexible hours.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and company holidays.
• Opportunities for professional development and training.
• Supportive team environment and access to leading-edge technology.
• Contribution to a retirement savings plan.