Real Estate Transactions Coordinator

Placements24; Vereeniging; Hybrid; ZAR 350,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Competitive salary

Job summary

Placements24 is seeking a Real Estate Transactions Coordinator in Vereeniging, Gauteng. You will manage end-to-end residential property transactions, coordinating with attorneys, buyers, sellers, and agents to ensure timely milestones and accurate documentation.

The role requires excellent organization, attention to detail, and strong communication skills in a fast-paced environment. Hybrid work arrangements and opportunities for professional development are offered to support career growth.

Qualifications

• Previous experience as a Real Estate Transactions Coordinator, Administrator, or Personal Assistant in a real estate environment is essential.
• A strong understanding of the residential property sales process and related documentation.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively.
• Meticulous attention to detail and accuracy in document handling.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.

Responsibilities

• Manage the entire transaction process for residential property sales, from offer acceptance to post-closing.
• Prepare, review, and distribute all necessary transaction documents, including sale agreements, addenda, and disclosure forms.
• Coordinate with attorneys, conveyancers, bond originators, and other parties to ensure timely completion of all transaction milestones.
• Maintain accurate and organised electronic and physical transaction files.
• Track key dates and deadlines, providing timely reminders and follow-ups to all parties involved.
• Communicate proactively with agents, buyers, and sellers to provide transaction status updates and address any queries.
• Assist agents with administrative tasks, such as scheduling appointments, preparing marketing materials, and managing client databases.
• Ensure compliance with all legal requirements and real estate regulations.
• Troubleshoot and resolve any issues that may arise during the transaction process.
• Support the sales team with ad-hoc administrative tasks as needed.

Skills

Organization

Time management

Communication

MS Office

Real estate software

Hybrid work

Tools

MS Office Suite

Real estate transaction software

Job description

About the Role

Our client, a reputable real estate agency operating in the bustling Vereeniging, Gauteng area, is seeking a highly organised and detail-oriented Real Estate Transactions Coordinator . This crucial role supports the sales team by managing the administrative and procedural aspects of property transactions from agreement to closing. The coordinator will be responsible for ensuring all paperwork is accurately completed, deadlines are met, and communication flows smoothly between buyers, sellers, agents, attorneys, and financial institutions. This position requires excellent organisational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. You will play a vital role in ensuring seamless and successful property deals, contributing to client satisfaction and agent productivity in the Gauteng region.

Key Responsibilities

• Manage the entire transaction process for residential property sales, from offer acceptance to post-closing.
• Prepare, review, and distribute all necessary transaction documents, including sale agreements, addenda, and disclosure forms.
• Coordinate with attorneys, conveyancers, bond originators, and other parties to ensure timely completion of all transaction milestones.
• Maintain accurate and organised electronic and physical transaction files.
• Track key dates and deadlines, providing timely reminders and follow-ups to all parties involved.
• Communicate proactively with agents, buyers, and sellers to provide transaction status updates and address any queries.
• Assist agents with administrative tasks, such as scheduling appointments, preparing marketing materials, and managing client databases.
• Ensure compliance with all legal requirements and real estate regulations.
• Troubleshoot and resolve any issues that may arise during the transaction process.
• Support the sales team with ad-hoc administrative tasks as needed.

Requirements

• Previous experience as a Real Estate Transactions Coordinator, Administrator, or Personal Assistant in a real estate environment is essential.
• A strong understanding of the residential property sales process and related documentation.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively.
• Meticulous attention to detail and accuracy in document handling.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate transaction management software.
• Ability to work effectively both independently and as part of a team in a hybrid work setting.
• Proactive problem-solving abilities and a resourceful approach.
• Knowledge of the Vereeniging and surrounding Gauteng property market is advantageous.
• A professional demeanour and commitment to confidentiality.

Benefits

Our client offers a competitive salary commensurate with experience and a supportive work environment. This hybrid role provides a balance between in-office collaboration and the flexibility of remote work. Benefits include opportunities for professional development, exposure to a wide range of property transactions, and the chance to work with a well-respected real estate agency in Vereeniging . You will be an integral part of a successful team, contributing directly to the smooth execution of property deals and client satisfaction. This is an excellent opportunity to build your career within the dynamic South African real estate industry.