Senior Real Estate Transaction Coordinator

Placements24; East London; Hybrid; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary & medical aid

Retirement savings plan

Job summary

Placements24 in East London, Eastern Cape is seeking a Senior Real Estate Transaction Coordinator to manage the end-to-end transaction process for residential and commercial properties, from contract to closing, ensuring all documents are accurate and deadlines met. You will coordinate with buyers, sellers, agents, lenders and attorneys, maintain files, and communicate status updates.

This hybrid role requires strong organization, attention to detail, and knowledge of real estate transaction

Qualifications

• Extensive experience managing real estate transactions from contract to close.
• Strong understanding of real estate documentation and timelines.
• Excellent written and verbal communication and stakeholder management.
• Organizational skills with ability to manage multiple files concurrently.

Responsibilities

• Manage the full transaction lifecycle for residential/commercial properties.
• Prepare and review purchase agreements, disclosures, and closing statements.
• Coordinate with agents, buyers, sellers, lenders, attorneys and inspectors.
• Track deadlines and milestones to ensure timely completion of tasks.
• Maintain organized electronic and physical transaction files.
• Provide proactive status updates to clients and stakeholders.
• Resolve discrepancies that arise during the process.
• Assist with closing binders and post-closing documentation.
• Stay informed on Eastern Cape real estate laws and regulations.

Skills

Transaction management

Documentation & compliance

Communication

Prioritisation

Hybrid work adaptation

Education

High School Diploma

Associate or Bachelor’s degree (preferred)

Tools

Dotloop

DocuSign

SkySlope

Job description

About the Role

Our client, a prominent real estate investment firm, is seeking a highly experienced Senior Real Estate Transaction Coordinator to join their busy team in East London, Eastern Cape . This critical role involves managing the complex administrative and logistical aspects of real estate transactions from contract to closing. You will be responsible for ensuring all documentation is accurate, deadlines are met, and communication flows seamlessly between buyers, sellers, agents, attorneys, and other stakeholders. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a deep understanding of real estate transaction processes. This hybrid position requires a dedicated professional who can efficiently manage tasks both remotely and in the office. Join a reputable firm committed to excellence in the East London market.

Key Responsibilities

• Managing the entire transaction process for residential and/or commercial properties from contract execution to closing.
• Preparing, reviewing, and managing all necessary transaction documents, including purchase agreements, disclosures, and closing statements.
• Coordinating with all parties involved (agents, buyers, sellers, lenders, attorneys, inspectors) to ensure smooth progression.
• Tracking deadlines and milestones, ensuring timely completion of all required tasks.
• Maintaining organized electronic and physical transaction files.
• Communicating proactively with clients and stakeholders regarding transaction status updates.
• Resolving any issues or discrepancies that arise during the transaction process.
• Assisting with the preparation of closing binders and post-closing documentation.
• Staying informed about relevant real estate laws and regulations in the Eastern Cape.

Requirements

• A High School Diploma or equivalent is required; an Associate's or Bachelor's degree is a plus.
• Minimum of 4 years of experience as a Real Estate Transaction Coordinator or in a similar administrative role within a real estate brokerage or law firm.
• Proven experience managing multiple real estate transactions simultaneously.
• In-depth knowledge of real estate transaction processes, terminology, and documentation.
• Exceptional organizational skills, attention to detail, and ability to prioritize effectively.
• Strong communication (written and verbal) and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate transaction management software (e.g., Dotloop, DocuSign, SkySlope).
• Ability to work independently and collaboratively in a hybrid work environment.
• Familiarity with the East London real estate market is advantageous.
• A valid driver's license is preferred for occasional local travel.

Benefits

Our client offers a competitive salary commensurate with experience, along with potential for performance-based bonuses. Employees are provided with comprehensive medical aid benefits and access to a retirement savings plan. The hybrid work model offers a balanced approach to work and personal life, allowing for flexibility while maintaining strong team collaboration. Our client is committed to professional development and provides opportunities for continuous learning within the real estate field.