Senior Real Estate Transaction Coordinator

Placements24; Randburg; Hybrid; ZAR 300,000 - 450,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Professional development

High-volume deals

Paid time off

Company benefits

Job summary

Placements24 in Randburg, Gauteng, seeks a highly organized Senior Real Estate Transaction Coordinator for a hybrid role, combining in-office collaboration with remote tasks. You will oversee the complete transaction lifecycle from contract to closing, ensuring deadlines and documentation are meticulously managed.

The ideal candidate has real estate transaction experience, excellent communication, and strong organizational skills, with proficiency in DocuSign, MLS systems, and Microsoft Office.

Qualifications

• Proven experience in real estate transaction coordination or similar admin role.
• Strong knowledge of transaction workflows and required documents.
• Excellent organizational and communication skills; able to handle multiple deals.

Responsibilities

• Manage all aspects of real estate transactions from contract initiation to closing.
• Prepare and distribute contracts, addenda, disclosures, and closing statements.
• Coordinate with clients, agents, attorneys, lenders, appraisers, and inspectors.
• Schedule inspections, appraisals, and closing dates.
• Maintain organized transaction files, both physical and electronic.
• Track deadlines and milestones throughout the process.
• Ensure compliance with legal requirements and company policies.
• Provide updates to clients and agents and assist with listing input and marketing coordination.
• Troubleshoot issues during the transaction process.

Skills

Real estate experience

Transaction coordination

Organization

Communication

DocuSign

MLS systems

Microsoft Office

Education

High school diploma

Real estate license (advantage)

Post-secondary education (advantage)

Tools

DocuSign

MLS systems

Microsoft Office

Job description

About the Role

Our client is seeking a highly organized and detail-oriented Senior Real Estate Transaction Coordinator to support their busy team in Randburg, Gauteng . This hybrid role offers a balanced approach, allowing for essential in-office collaboration with the flexibility to manage certain tasks remotely. You will be responsible for managing the entire transaction process from contract to closing, ensuring all deadlines are met and documentation is accurately processed. The ideal candidate possesses exceptional administrative skills, a thorough understanding of real estate transaction workflows, and excellent communication abilities. You will play a critical role in ensuring a smooth and efficient experience for clients and agents. Working within a dynamic and professional environment, you will contribute to the successful completion of numerous property deals.

Key Responsibilities

• Manage all aspects of real estate transactions from contract initiation to closing.
• Prepare and distribute transaction-related documents, including contracts, addenda, disclosures, and closing statements.
• Coordinate with clients, agents, attorneys, lenders, appraisers, and inspectors to ensure all parties are informed and on track.
• Schedule appointments, property inspections, appraisals, and closing dates.
• Maintain organized transaction files, both physical and electronic.
• Track important deadlines and milestones throughout the transaction process.
• Ensure compliance with all legal requirements and company policies.
• Communicate proactively with clients and agents to provide updates and address any concerns.
• Assist agents with listing input and marketing coordination.
• Troubleshoot and resolve any issues that arise during the transaction process.

Requirements

• Proven experience as a Real Estate Transaction Coordinator or in a similar administrative role within the real estate industry.
• In-depth knowledge of the real estate transaction process and related documentation.
• Exceptional organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Proficiency in real estate transaction management software (e.g., DocuSign, MLS systems) and Microsoft Office Suite.
• Ability to manage multiple transactions simultaneously and prioritize tasks effectively.
• Proactive problem-solver with the ability to work independently and as part of a team in a hybrid environment.
• High school diploma or equivalent; post-secondary education or real estate license is a plus.
• Familiarity with the Randburg real estate market is advantageous.
• Reliable and punctual with a strong work ethic.

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work model offering flexibility.
• Opportunity to work with a reputable real estate agency.
• Supportive team environment and professional development opportunities.
• Exposure to a high volume of real estate transactions.
• Paid time off and standard company benefits.