Senior Real Estate Transaction Coordinator

Placements24; LegKraal Gate; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Fully remote work

Flexible hours

Professional development

Career progression

Job summary

Placements24 is seeking a Senior Real Estate Transaction Coordinator for its remote team. You will oversee administrative and logistical aspects of real estate deals from contract to closing, coordinating with buyers, sellers, agents, attorneys and lenders across multiple locations in South Africa.

The role emphasizes organization, proactive communication, and independent work in a remote environment with flexible hours and opportunities for growth.

Qualifications

• Proven experience as Real Estate Transaction Coordinator or similar role.
• Understanding of real estate transaction process and documentation.
• Excellent organizational and multitasking abilities.
• Strong communication, interpersonal and problem-solving skills.
• Proficient in CRM systems and standard office applications.

Responsibilities

• Manage end-to-end real estate transactions from contract to closing.
• Prepare, review and organize transaction documents.
• Coordinate communication among buyers, sellers, agents, attorneys and lenders.
• Track deadlines and ensure contractual obligations are met on time.
• Schedule inspections, appraisals and closings; resolve issues as they arise.
• Maintain digital and physical transaction files; support agents and brokers.

Skills

Organizational skills

Communication

Problem-solving

CRM software

Office tools

Tools

CRM software

Microsoft Office

Google Workspace

Job description

About the Role

Our client, a dynamic and rapidly growing real estate firm with a broad national footprint, is seeking a highly organized and proactive Senior Real Estate Transaction Coordinator to join their remote team. This pivotal role is responsible for managing the administrative and logistical aspects of real estate transactions from contract to closing. You will play a crucial part in ensuring smooth and efficient deal progression, supporting our agents and clients through every stage of the process. While the role is remote, successful candidates will possess excellent communication skills and the ability to collaborate effectively with team members across various locations, including supporting operations in areas like Mahikeng, North West . This is an ideal opportunity for an experienced individual looking to leverage their organizational prowess in a flexible, remote-first environment, contributing to the successful completion of numerous property deals.

Key Responsibilities

• Managing all aspects of real estate transactions, from initial contract signing through to closing.
• Preparing, reviewing, and organizing all necessary transaction documentation.
• Coordinating communication and timelines between buyers, sellers, agents, attorneys, lenders, and other relevant parties.
• Tracking deadlines and ensuring all contractual obligations are met in a timely manner.
• Facilitating the scheduling of inspections, appraisals, and closing appointments.
• Troubleshooting and resolving any issues that arise during the transaction process.
• Maintaining organized digital and physical transaction files.
• Providing administrative support to real estate agents and brokers.
• Ensuring compliance with all company policies and real estate regulations.
• Updating and managing the CRM system with transaction status and client information.

Requirements

• Proven experience as a Real Estate Transaction Coordinator, Administrative Assistant, or similar role.
• In-depth understanding of the real estate transaction process and related documentation.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent communication, interpersonal, and problem-solving abilities.
• Proficiency in CRM software and standard office applications (e.g., Microsoft Office Suite, Google Workspace).
• Ability to manage multiple priorities and deadlines effectively in a fast-paced environment.
• Self-motivated and able to work independently with minimal supervision in a remote setting.
• Experience working with real estate agents or brokers is highly desirable.
• Familiarity with legal aspects of real estate transactions.

Benefits

• Competitive salary commensurate with experience.
• Fully remote work arrangement with flexible hours.
• Opportunities for professional development and training.
• Contribution to a dynamic and supportive team environment.
• Access to cutting-edge real estate technology and tools.
• Generous annual leave and paid time off.
• Potential for career advancement within a growing organization.