Remote Real Estate Transactions Coordinator

Placements24; East London; Hybrid; ZAR 360,000 - 540,000; Full time

Benefits offered by this job

Fully remote work arrangement

Competitive salary

Performance-based bonuses

Health, dental, and vision insurance

Paid time off and holidays

Professional development and training

Job summary

Placements24 is seeking a highly organized Remote Real Estate Transactions Coordinator to oversee the admin process from contract to closing. You will collaborate with agents, buyers, sellers, attorneys, and lenders to ensure deadlines are met and documents are prepared for recording.

The role requires 2+ years’ experience in real estate coordination, strong communication, and proficiency with Dotloop/SkySlope/DocuSign, in a fully remote setting.

Qualifications

• 2+ years experience as Real Estate Transaction Coordinator or similar role.
• Solid knowledge of real estate transaction process: contracts, disclosures, closing.
• Proficiency with transaction management software (Dotloop, SkySlope, DocuSign).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple transactions remotely.
• MS Office proficiency (Word, Excel, Outlook).
• Familiarity with real estate contracts and legal terminology.
• Proactive problem-solver with customer focus.

Responsibilities

• Manage all aspects of real estate transaction coordination from contract signing to closing.
• Open escrow accounts and prepare transaction files.
• Coordinate with agents, clients, title companies, escrow officers, and lenders to meet deadlines.
• Prepare, send, and track all transaction documents and disclosures.
• Communicate updates to all parties involved and address issues.
• Schedule inspections, appraisals, and final walk-throughs.
• Ensure closing documents are executed and recorded.
• Maintain organized electronic transaction files.
• Troubleshoot issues during the process.
• Stay informed about local real estate laws and best practices.

Skills

Real Estate Transaction Coordinator

Remote work

Organizational skills

Written communication

Verbal communication

Transaction management software

Microsoft Office

Tools

Dotloop

SkySlope

DocuSign

Job description

About the Role

Our client, a fast-paced real estate agency, is seeking an organized and detail-oriented Remote Real Estate Transactions Coordinator to manage the administrative process of property sales and purchases from contract to closing. This fully remote role requires exceptional organizational skills, meticulous attention to detail, and a proactive approach to ensuring smooth and efficient transactions. You will work closely with agents, buyers, sellers, attorneys, and lenders to manage deadlines, collect necessary documents, and facilitate communication throughout the closing process. The ideal candidate is proficient in real estate transaction management software and possesses a strong understanding of the real estate closing process. This is a fantastic opportunity to contribute to successful property deals while enjoying the flexibility of a remote work environment. Your role is crucial in ensuring a positive experience for all parties involved.

Key Responsibilities

• Manage all aspects of real estate transaction coordination from contract signing to closing.
• Open escrow accounts and prepare transaction files.
• Coordinate with agents, clients, title companies, escrow officers, and lenders to ensure all deadlines are met.
• Prepare, send, and track all necessary transaction documents, disclosures, and addenda.
• Communicate proactively with all parties involved to provide updates and address any potential issues.
• Schedule inspections, appraisals, and final walk-throughs.
• Ensure all closing documents are properly executed and submitted for recording.
• Maintain accurate and organized electronic transaction files.
• Troubleshoot and resolve issues that may arise during the transaction process.
• Stay informed about local real estate laws, regulations, and best practices for transaction management.

Requirements

• Proven experience (2+ years) as a Real Estate Transaction Coordinator, Administrator, or similar role.
• In-depth knowledge of the real estate transaction process, including contracts, disclosures, and closing procedures.
• Proficiency with real estate transaction management software (e.g., Dotloop, SkySlope, DocuSign).
• Excellent organizational skills, with a keen eye for detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple transactions simultaneously and prioritize tasks effectively.
• Self-motivated and able to work independently in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with real estate contracts and legal terminology.
• A proactive problem-solver with a customer-centric approach.

Benefits

• Fully remote work arrangement offering maximum flexibility and work-life balance.
• Competitive salary commensurate with experience.
• Performance-based bonuses.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and training in transaction management.
• Supportive and collaborative virtual team environment.
• Access to state-of-the-art transaction management tools.