Real Estate Transaction Coordinator - High Volume

Placements24; Soweto; Hybrid; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Fully remote

Flexible schedule

Job summary

Placements24 is seeking a highly organized Real Estate Transaction Coordinator to join our fully remote team. This role handles high volumes of contracts to close, coordinating with buyers, sellers, agents, attorneys, and lenders to keep deals moving.

You will manage document preparation, maintain meticulous records, track deadlines, and ensure compliance and disclosures. If you thrive in a fast-paced remote environment and value accuracy, this is an ideal role with growth potential.

Qualifications

• Minimum of 3 years of experience in real estate transactions.
• Proven ability to handle high volume with accuracy.
• Deep understanding of contract lifecycle and related documents.
• Excellent written and verbal communication.
• Experience with SkySlope, DocuSign, or Dotloop is preferred.

Responsibilities

• Manage the full transaction process from ratified offer to post-closing.
• Coordinate with agents, buyers, sellers, attorneys and lenders.
• Prepare and distribute transaction documents with accuracy.
• Maintain organized digital and physical files.
• Track deadlines for contingencies and schedule closings.
• Ensure disclosures and addenda are signed and submitted.
• Provide timely progress updates to clients and agents.
• Assist with post-closing follow-up and file archiving.
• Troubleshoot issues to keep processes smooth.

Skills

Real estate transaction coordination

Administrative support

Communication skills

Remote work proficiency

Tools

SkySlope

DocuSign

Dotloop

MS Office

Job description

About the Role

Our client, a highly successful and rapidly growing real estate agency with a national presence, is seeking an exceptionally organized and detail-oriented Real Estate Transaction Coordinator to join their fully remote team. This role is crucial for ensuring the smooth and efficient processing of a high volume of real estate transactions from contract to closing. The Transaction Coordinator will manage all administrative aspects, maintain meticulous records, coordinate with agents, buyers, sellers, attorneys, and other parties involved in the transaction. The ideal candidate will be proactive, possess outstanding organizational skills, and have a deep understanding of the real estate transaction process. If you thrive in a fast-paced, remote environment and excel at managing complex workflows, this is the perfect opportunity to contribute to the success of a leading real estate brand.

Key Responsibilities

• Manage the entire transaction process from ratified offer to post-closing, ensuring all deadlines are met.
• Coordinate communication and documentation between agents, buyers, sellers, attorneys, bond originators, and other relevant parties.
• Prepare and distribute all necessary transaction-related documents, ensuring accuracy and completeness.
• Maintain organized digital and physical transaction files.
• Track contingency deadlines, such as inspections, financing, and appraisal periods.
• Schedule and coordinate closing appointments and necessary meetings.
• Ensure all necessary disclosures and addenda are signed and submitted correctly.
• Keep clients and agents informed of transaction progress and any potential issues.
• Assist with post-closing follow-up, including commission processing and file archiving.
• Troubleshoot and resolve any issues or challenges that arise during the transaction process.

Requirements

• Minimum of 3 years of experience as a Real Estate Transaction Coordinator, Administrative Assistant in a real estate office, or similar role.
• Proven ability to manage a high volume of transactions efficiently and accurately.
• In-depth understanding of the real estate contract lifecycle and associated documentation.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in real estate transaction management software (e.g., SkySlope, DocuSign, Dotloop) and MS Office Suite.
• A proactive, detail-oriented approach with a strong commitment to accuracy.
• Ability to work independently and effectively in a remote, fast-paced environment.
• Discretion and ability to handle confidential information.
• Familiarity with the South African real estate market and legal framework is a plus.

Benefits

This is a fully remote position offering significant flexibility and the ability to work from anywhere. Our client offers a competitive salary and a supportive team environment. Opportunities for professional growth and development are provided, along with access to industry-leading technology and resources. You will be part of a high-performing team that values efficiency and collaboration. This role offers the chance to streamline critical processes for a leading real estate organization and build a successful career from home.