Real Estate Transaction Coordinator

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Remote work flexibility

Professional development

Job summary

Placements24 is seeking a highly organized Real Estate Transaction Coordinator for a fully remote role in South Africa. You will manage the end‑to‑end administrative process of property transactions, ensuring accuracy, timely communication, and compliance across all parties involved.

Ideal candidates excel at multitasking and possess strong documentation skills, with experience in real estate processes and remote collaboration.

Qualifications

• Proven experience as a Real Estate Transaction Coordinator or in a similar administrative role within real estate.
• Strong understanding of real estate transaction processes and documentation.
• Exceptional organizational and time management skills, able to handle multiple transactions.
• Excellent written and verbal communication and interpersonal skills.
• High attention to detail and accuracy.
• Proficiency with transaction management software and MS Office/Google Workspace.

Responsibilities

• Manage and coordinate all aspects of real estate transactions from contract execution to closing.
• Prepare, review, and organize all transaction documents for accuracy and completeness.
• Communicate with agents, buyers, sellers, escrow officers, lenders, and other parties.
• Track deadlines and milestones throughout the transaction process.
• Schedule inspections, appraisals, and closing appointments.
• Maintain organized filing systems for all documents (digital and physical).
• Address and resolve issues or discrepancies that arise during the process.
• Ensure compliance with real estate laws, regulations, and company policies.
• Provide administrative support to real estate agents as needed.

Skills

Real estate transaction coordination

Time management

Communication

Attention to detail

Remote work ability

Tools

MS Office

Google Workspace

Job description

About the Role

Our client, a bustling real estate agency with a national footprint, is seeking a highly organized and detail-oriented Real Estate Transaction Coordinator to join their dynamic team. This role is critical in ensuring the smooth and efficient processing of real estate transactions from contract to closing. As a fully remote position, you will be instrumental in managing all administrative aspects of property sales and purchases, maintaining open lines of communication between agents, buyers, sellers, and other parties involved. This position is ideal for individuals who excel at multitasking, possess exceptional organizational skills, and thrive in a fast-paced, document-intensive environment, all managed from your remote workspace.

Key Responsibilities

• Manage and coordinate all aspects of real estate transactions from contract execution to closing
• Prepare, review, and organize all necessary transaction documents, ensuring accuracy and completeness
• Communicate effectively with real estate agents, buyers, sellers, escrow officers, lenders, and other relevant parties
• Track important deadlines and milestones throughout the transaction process
• Schedule and coordinate property inspections, appraisals, and closing appointments
• Maintain organized electronic and physical filing systems for all transaction-related documents
• Address and resolve any issues or discrepancies that may arise during the transaction process
• Ensure compliance with all relevant real estate laws, regulations, and company policies
• Provide administrative support to real estate agents as needed

Requirements

• Proven experience as a Real Estate Transaction Coordinator or in a similar administrative role within the real estate industry
• Strong understanding of real estate transaction processes and documentation
• Exceptional organizational and time management skills, with the ability to manage multiple transactions simultaneously
• Excellent communication and interpersonal skills, both written and verbal
• High level of attention to detail and accuracy
• Proficiency in real estate transaction management software and general office applications (e.g., MS Office Suite, Google Workspace)
• Ability to work independently, proactively, and effectively in a remote environment
• Discretion and ability to handle confidential information
• Familiarity with the Paarl, Western Cape market is a plus but not essential due to the remote nature

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and a provident fund. This fully remote position provides unparalleled flexibility and work-life balance, allowing you to work from a location of your choice. You will be part of a supportive and collaborative team, with opportunities for professional development and training in the latest real estate technologies and processes. Our client is committed to fostering a positive and productive remote work culture, ensuring you have the tools and support needed to succeed.