Senior Personal Assistant

Placements24; Randburg; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Senior leadership exposure

Growth opportunities

Professional development

Randburg environment

Operational impact

Job summary

Placements24 is seeking a highly experienced Senior Personal Assistant to support senior management in Randburg, Gauteng. The role requires exceptional organizational and communication skills, with a strong emphasis on discretion and proactive problem-solving.

You will manage complex calendars, coordinate travel, prepare reports, and liaise with stakeholders to ensure seamless executive operations. The ideal candidate has 5+ years of PA/EA experience, advanced MS Office skills, and the ability

Qualifications

• 5+ years of experience as a Personal Assistant or Executive Assistant, preferably in Gauteng.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills, with the ability to multitask and prioritize.
• Excellent written and verbal communication skills, with a professional demeanor.
• High degree of discretion and ability to handle confidential matters.
• Ability to work independently and take initiative.
• Strong problem-solving skills and attention to detail.
• Experience in coordinating travel and managing complex itineraries.
• Adaptability to changing priorities and a proactive approach.
• Relevant administrative qualification is advantageous.

Responsibilities

• Manage and maintain complex calendars for senior executives, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, take accurate minutes, and follow up on action items.
• Screen and prioritize incoming communications, including emails and phone calls.
• Prepare reports, presentations, and other relevant documents.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Assist with event planning and coordination for executive functions.
• Maintain organized filing systems, both physical and digital.
• Proactively identify and resolve administrative issues.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independent working

Education

Administrative qualification

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly experienced and proactive Senior Personal Assistant to provide dedicated support to senior management in Randburg, Gauteng . This crucial role involves managing complex schedules, coordinating meetings, handling confidential information, and ensuring the efficient operation of the executive office. The ideal candidate will possess outstanding organizational skills, excellent communication abilities, and a strong sense of professionalism. This is an excellent opportunity to join a reputable organization and make a significant impact on its leadership's effectiveness.

Key Responsibilities

• Manage and maintain complex calendars for senior executives, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, take accurate minutes, and follow up on action items.
• Screen and prioritize incoming communications, including emails and phone calls.
• Prepare reports, presentations, and other relevant documents.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Assist with event planning and coordination for executive functions.
• Maintain organized filing systems, both physical and digital.
• Proactively identify and resolve administrative issues.

Requirements

• Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, preferably in the Gauteng region.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills, with the ability to multitask and prioritize.
• Excellent written and verbal communication skills, with a professional demeanor.
• High degree of discretion and ability to handle confidential matters.
• Ability to work independently and take initiative.
• Strong problem-solving skills and attention to detail.
• Experience in coordinating travel and managing complex itineraries.
• Adaptability to changing priorities and a proactive approach.
• Relevant administrative qualification is advantageous.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunity to work closely with senior leadership in a dynamic environment.
• Exposure to high-level decision-making processes.
• Professional development and growth opportunities.
• A stimulating work environment in Randburg .
• Contribute to the operational success of a leading company.