Administrative Assistant to Senior Management

Placements24; Johannesburg; Hybrid; ZAR 250,000 - 380,000; Full time

Benefits offered by this job

Remote work

Health and wellness benefits

Professional development

Performance-based bonuses

Job summary

Placements24 in Randburg, Gauteng, seeks an experienced Administrative Assistant to support the senior management team. The role requires discreet handling of confidential information, superb calendar coordination, travel planning, and polished business English communication.

You will prepare documents, manage correspondence, take minutes, organise meetings, and assist with special projects, all while maintaining high accuracy and professionalism in a fully remote setup with strong

Qualifications

• Minimum 5 years of experience supporting senior-level executives or C-suite management.
• Proven ability to manage complex calendars, travel arrangements, and logistical planning.
• Exceptional organizational and time-management skills with a high degree of accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Excellent written and verbal communication skills, with a strong command of business English.
• High level of discretion, professionalism, and ability to handle sensitive information.
• Proactive and self-motivated with the ability to anticipate needs and work independently.
• Experience in the financial services industry is a significant advantage.
• Ability to work effectively in a remote setting, requiring self-discipline and strong communication.
• A relevant tertiary qualification is preferred.

Responsibilities

• Manage and coordinate complex calendars and meeting schedules for senior executives, ensuring optimal time management.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and manage incoming communications, prioritizing and directing them appropriately.
• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle expense reporting and process invoices for the senior management team.
• Maintain confidential files and records with a high degree of accuracy and security.
• Conduct research and gather information as required to support executive initiatives.
• Provide general administrative support and assist with special projects as assigned.

Skills

Calendar management

Travel arrangements

Organizational skills

Communication

Education

Tertiary qualification

Tools

Microsoft Office

Job description

About the Role

Our client, a distinguished financial services firm, is seeking a highly proficient and discreet Administrative Assistant to provide dedicated support to their senior management team in Randburg, Gauteng . This demanding role requires exceptional organizational skills, a proactive approach, and the ability to manage complex schedules and confidential information with the utmost care. You will be instrumental in ensuring the smooth day-to-day functioning of the executive office, facilitating communication, and coordinating various administrative functions. The ideal candidate will possess a professional demeanor, excellent problem-solving skills, and a commitment to providing outstanding support. This is an excellent opportunity to work closely with leadership in a challenging and rewarding environment.

Key Responsibilities

• Manage and coordinate complex calendars and meeting schedules for senior executives, ensuring optimal time management.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and manage incoming communications, prioritizing and directing them appropriately.
• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle expense reporting and process invoices for the senior management team.
• Maintain confidential files and records with a high degree of accuracy and security.
• Conduct research and gather information as required to support executive initiatives.
• Provide general administrative support and assist with special projects as assigned.

Requirements

• Minimum of 5 years of experience as an Administrative Assistant supporting senior-level executives or C-suite management.
• Proven ability to manage complex calendars, travel arrangements, and logistical planning.
• Exceptional organizational and time-management skills with a high degree of accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Excellent written and verbal communication skills, with a strong command of business English.
• High level of discretion, professionalism, and ability to handle sensitive information.
• Proactive and self-motivated with the ability to anticipate needs and work independently.
• Experience in the financial services industry is a significant advantage.
• Ability to work effectively in a remote setting, requiring self-discipline and strong communication.
• A relevant tertiary qualification is preferred.

Benefits

• Highly competitive salary package reflective of extensive experience and responsibilities.
• Full remote work arrangement offering flexibility and autonomy.
• Opportunity to work closely with top-tier senior management in a prestigious firm.
• Comprehensive health and wellness benefits package.
• Performance-based bonuses.
• Access to professional development and continuous learning opportunities.