Senior Administrative Assistant - Executive Support

Placements24; Johannesburg; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development

Hybrid work model

Wellness programs

Bonuses

Job summary

Our client in Johannesburg requires a highly organized Senior Administrative Assistant to provide executive support, manage schedules, coordinate travel, and liaise with stakeholders. The role demands discretion, excellent communication, and the ability to thrive in a fast-paced environment.

The position offers a hybrid work model with competitive compensation and opportunities for professional development.

Qualifications

• Senior Administrative Assistant or similar high-level admin experience.
• Excellent written and verbal English.
• Proficiency in Microsoft Office and related office software.
• Strong organizational and time-management skills.
• Excellent interpersonal and confidentiality.
• Ability to work independently and proactively.

Responsibilities

• Manage and maintain complex calendars for multiple executives.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize emails and calls.
• Organize meetings, venues, catering, and agendas.
• Maintain confidential filing systems and records.
• Assist with project coordination and action-item follow-up.
• Serve as primary contact for internal and external inquiries.

Skills

Communication skills

Time management

Interpersonal skills

Discretion

Independent worker

Detail-oriented

Tools

MS Office Suite

Job description

About the Role

Our client, a dynamic and growing professional services firm in Johannesburg, Gauteng , is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This pivotal role involves managing complex schedules, coordinating travel, and acting as a key liaison between executives and internal/external stakeholders. The ideal candidate will be a master of discretion, possess exceptional communication skills, and thrive in a fast-paced, demanding environment. This position offers a unique opportunity to contribute directly to the efficiency and success of senior leadership within a reputable organization. We are looking for an individual who is adept at anticipating needs and proactively addressing potential issues before they arise, ensuring seamless operations for the executive team.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls across different time zones.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate parties or responding directly when appropriate.
• Organize and manage internal and external meetings, including venue booking, catering arrangements, and agenda preparation.
• Maintain and organize physical and digital filing systems, ensuring confidential information is handled with utmost discretion.
• Assist with project coordination and follow-up on action items to ensure deadlines are met.
• Serve as a primary point of contact for internal and external inquiries, providing excellent service and support.

Requirements

• Proven experience as a Senior Administrative Assistant, Executive Assistant, or in a similar high-level administrative role.
• Excellent command of English, both written and verbal.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong interpersonal skills and the ability to build rapport with a diverse range of individuals at all levels.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team, with a proactive and solutions-oriented approach.
• Detail-oriented with a commitment to accuracy.
• Familiarity with the business landscape in Johannesburg is advantageous.

Benefits

Our client offers a competitive salary package commensurate with experience, along with a comprehensive benefits program. This includes medical aid, a provident fund, and opportunities for professional development and training. Employees also enjoy access to subsidized meals and a dynamic work environment that fosters collaboration and growth. Additionally, the hybrid work model provides flexibility, allowing for a healthy work-life balance. The company is committed to employee well-being and offers various wellness programs. Performance-based bonuses may also be available. Join a team where your contributions are valued and recognized, and where career progression is actively supported.