Senior Administrative Executive Assistant

Placements24; Johannesburg; Hybrid; ZAR 650,000 - 900,000; Full time

Benefits offered by this job

Private health insurance

Generous annual leave

Professional development opportunities

State-of-the-art office facilities

Performance-based bonuses

Retirement fund contributions

Supportive work culture

Job summary

Placements24 is seeking a highly organized Senior Administrative Executive Assistant to support the executive team in Johannesburg. This role requires discretion, tact, and the ability to manage diverse admin tasks with professionalism.

You will manage complex calendars, coordinate high-level meetings, oversee travel, events, and reporting, and act as a trusted liaison with stakeholders. The ideal candidate has 5–7 years’ experience in senior admin roles and a proven track record supporting

Qualifications

• 5–7 years of experience in executive assistant or senior admin support.
• Experience supporting C-suite or senior executives.
• Excellent organizational and time-management skills.
• Proficiency with Microsoft Office and business software.
• Excellent written and verbal communication.
• High professionalism, integrity and EI.
• Event coordination and travel management is desirable.
• Understanding of governance and compliance is a plus.
• Able to work independently and in a team.

Responsibilities

• Manage complex calendars for multiple senior executives.
• Coordinate and prepare for high-level meetings: agenda, minutes, action items.
• Handle confidential information with discretion and security.
• Prepare and edit correspondence, presentations, and reports.
• Oversee internal/external events, conferences, and workshops.
• Manage travel logistics: flights, accommodations, transportation.
• Liaise between executives and stakeholders.
• Maintain executive filing systems (physical and digital).
• Assist with ad-hoc projects and admin duties.
• Streamline processes to improve efficiency in the executive office.

Skills

Executive support

Calendar management

Travel coordination

Event coordination

Communication skills

Microsoft Office

Discretion & integrity

Independent worker

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a leading conglomerate in the business services sector, is seeking a highly organized and proactive Senior Administrative Executive Assistant to provide comprehensive support to their executive team in Johannesburg. This pivotal role demands exceptional discretion, meticulous attention to detail, and the ability to manage a diverse range of administrative tasks with efficiency and professionalism. The ideal candidate will be a strategic partner, anticipating needs and facilitating seamless operations for top-level management. This is an exciting opportunity to work in a dynamic environment and contribute to the success of a prominent organization within Johannesburg.

Key Responsibilities

• Manage complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare for high-level meetings, including agenda preparation, minute-taking, and distribution of action items.
• Handle confidential and sensitive information with the utmost discretion and security.
• Prepare and edit correspondence, presentations, and reports.
• Oversee the coordination of internal and external events, conferences, and workshops.
• Manage travel logistics, including booking flights, accommodations, and transportation, ensuring compliance with company policy.
• Act as a liaison between executives and internal/external stakeholders.
• Manage and maintain executive filing systems, both physical and digital.
• Assist with ad-hoc projects and administrative duties as assigned by executives.
• Streamline administrative processes to enhance efficiency and productivity within the executive office.

Requirements

• A minimum of 5-7 years of experience in an executive assistant or senior administrative support role, preferably within a corporate environment in Johannesburg.
• Proven experience supporting C-suite or senior-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and other relevant business software.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity, and emotional intelligence.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Experience in event coordination and travel management is highly desirable.
• Understanding of corporate governance and compliance procedures is a plus.
• Ability to adapt to a fast-paced and evolving work environment.

Benefits

• Our client offers a competitive remuneration package commensurate with experience and a comprehensive benefits plan.
• This includes private health insurance, a generous annual leave allowance, and opportunities for professional development and advancement within the organization.
• Employees benefit from a supportive work culture and access to state-of-the-art office facilities in Johannesburg.
• Additional perks may include performance-based bonuses and retirement fund contributions.

We are committed to fostering a positive and productive work environment where employees feel valued and empowered.