Senior Executive Office Administrator

Placements24; Pretoria; Hybrid; ZAR 480,000 - 540,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Job summary

Placements24 in Pretoria is seeking a Senior Executive Office Administrator to provide dedicated support to an executive leader in a hybrid Gauteng role. You will manage calendars, prepare board materials, coordinate travel, and act as a liaison with internal and external stakeholders.

The ideal candidate has extensive senior administrative experience, superb organizational skills, and discretion in handling sensitive information.

Qualifications

• Extensive experience as EA or Senior Administrative Officer, preferably with senior management.
• Exceptional organizational and time-management skills.
• Proficient in Microsoft Office and virtual meeting platforms.
• Excellent written and verbal English with strong proofreading.
• Ability to handle confidential information with discretion.
• Proactive mindset with problem-solving abilities.
• Professional demeanor and interpersonal skills.
• Experience coordinating complex travel itineraries.
• Relevant tertiary qualification or equivalent experience.
• Background in the financial services sector in Pretoria is advantageous.

Responsibilities

• Manage the executive's calendar, meetings, and travel.
• Prepare materials for board meetings and confidential discussions.
• Serve as primary liaison for internal and external stakeholders.
• Draft and proofread documents and reports.
• Coordinate domestic and international travel logistics.
• Oversee day-to-day operations of the executive office.
• Conduct research for special projects as assigned by the executive.
• Handle confidential information with integrity and discretion.
• Manage expense reports and assist with budget tracking.
• Support the executive in stakeholder relationship management.

Skills

Executive support

Office administration

MS Office

Travel coordination

Communication

Discretion

Education

Relevant tertiary qualification

Tools

Microsoft Teams

Zoom

Job description

About the Role

Our client, a leading financial services group headquartered in Pretoria , is seeking a highly capable Senior Executive Office Administrator to provide dedicated support to a key executive leader. This role is integral to ensuring the efficient and effective management of the executive's office, acting as a crucial liaison between the executive and internal/external stakeholders. The ideal candidate will possess outstanding organizational skills, a proactive mindset, and the ability to handle sensitive information with the utmost discretion. This hybrid role offers a blend of in-office collaboration and remote flexibility, based in Gauteng . We are looking for a professional who is committed to delivering high-quality administrative support and maintaining a polished, professional image.

Key Responsibilities

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and organize materials for board meetings, presentations, and confidential discussions.
• Serve as a primary point of contact for internal and external stakeholders, screening communications and responding to inquiries promptly.
• Draft, proofread, and edit various documents, reports, and correspondence for clarity and accuracy.
• Coordinate domestic and international travel logistics, including booking flights, accommodation, and creating detailed itineraries.
• Oversee the day-to-day operations of the executive office, ensuring a smooth workflow and a productive environment.
• Conduct research and gather information for special projects as assigned by the executive.
• Handle highly confidential and sensitive information with integrity and discretion.
• Manage expense reports and assist with budget tracking for the executive's office.
• Support the executive in managing relationships with key stakeholders.

Requirements

• Extensive experience as an Executive Assistant or Senior Administrative Officer, preferably supporting senior management in a corporate environment.
• Exceptional organizational, planning, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
• Excellent written and verbal communication skills in English, with strong grammar and proofreading abilities.
• Proven ability to manage confidential information with discretion.
• A proactive approach, with the ability to anticipate needs and solve problems effectively.
• Professional demeanor and excellent interpersonal skills.
• Experience in coordinating complex travel itineraries.
• Relevant tertiary qualification or equivalent professional experience.
• A background in the financial services sector in Pretoria is a significant advantage.

Benefits

Our client offers a competitive salary, comprehensive health and retirement benefits, and excellent opportunities for professional growth and advancement within the organization. This hybrid role provides flexibility while ensuring consistent interaction with the team and the executive in Gauteng . Enjoy a supportive work culture and the chance to contribute meaningfully to a leading financial institution.