Executive Support Administrator

Placements24; Centurion; On-site; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Professional work environment

Job summary

Placements24 in Centurion seeks an accomplished Executive Support Administrator to provide high-level administrative and logistical support to senior executives, safeguarding confidentiality and enabling strategic focus.

You will manage complex calendars, arrange domestic and international travel, prepare key documents, and coordinate with internal and external stakeholders in a busy, professional environment.

Qualifications

• Extensive experience as an Executive Assistant or in a similar executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management.
• Superior organizational and time-management skills under pressure.
• Outstanding written and verbal communication with high professionalism.
• Absolute discretion handling sensitive information.
• Proactive, resourceful problem-solver with initiative.
• Experience with international travel arrangements desirable.
• Relevant tertiary qualification preferred.

Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings and anticipating conflicts.
• Arrange domestic and international travel, including flights, accommodation, visas and transport.
• Prepare and finalize correspondence, reports, presentations and other documents.
• Screen calls and emails, prioritizing urgent matters with discretion.
• Organize meetings, prepare agendas, take minutes and track action items.
• Maintain confidential filing systems, physical and digital.
• Support executives with research and briefing materials.
• Manage office expenses and reimbursements for executives.
• Act as liaison with internal departments and external clients professionally.
• Assist with special projects and ad-hoc tasks as required.

Skills

Calendar management

Microsoft Office

Discretion and confidentiality

Executive support

Education

Tertiary qualification

Tools

Calendar management tools

Job description

About the Role Our client, a prestigious firm in Centurion, Gauteng, is seeking an accomplished and discreet Executive Support Administrator. This critical role involves providing high-level administrative and logistical support to senior executives, ensuring their productivity and enabling them to focus on strategic priorities. The ideal candidate possesses exceptional organizational skills, a polished professional demeanor, and an unwavering commitment to confidentiality and efficiency. You will be instrumental in managing complex schedules, coordinating executive travel, and serving as a key liaison between executives and internal/external stakeholders. This position offers a unique opportunity to operate at the heart of executive decision-making within a leading organization in Centurion.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and anticipating potential conflicts.
• Arrange comprehensive domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare, proofread, and finalize correspondence, reports, presentations, and other critical documents.
• Handle incoming communications with discretion, screening calls and emails and prioritizing urgent matters.
• Organize and manage executive meetings, preparing agendas, taking minutes, and following up on action items.
• Maintain organized and confidential filing systems, both physical and digital.
• Conduct research and compile information for executive briefings and presentations.
• Manage office expenses and process reimbursements for executives.
• Serve as a primary point of contact for executives, liaising with internal departments and external clients professionally.
• Assist with special projects and ad-hoc administrative tasks as required by the executives.

Requirements

• Extensive experience as an Executive Assistant or in a similar executive support role.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Superior organizational and time-management skills, with the ability to manage multiple priorities under pressure.
• Outstanding written and verbal communication skills, with a high degree of professionalism.
• Absolute discretion and a proven ability to handle sensitive and confidential information.
• Proactive and resourceful with strong problem-solving capabilities.
• Ability to anticipate needs and act with initiative.
• Experience with international travel arrangements is highly desirable.
• A relevant tertiary qualification is preferred.

Benefits

• Competitive remuneration package commensurate with extensive experience.
• Opportunity to provide direct support to top-tier executives in Centurion.
• Access to professional development and continuous learning.
• A sophisticated and professional work environment.
• Contribution to the strategic operations of a leading firm.