Administrative Executive

Placements24; Pretoria; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work model

Health insurance

Generous annual leave

Professional development

Office in Pretoria

Exposure to senior leadership

Job summary

Placements24 in Pretoria, Gauteng, seeks an Administrative Executive to provide high‑level support to senior management. The hybrid role combines remote work with office presence, and requires meticulous organization and discreet handling of sensitive information.

You will manage complex calendars, arrange travel, prepare reports and presentations, and liaise with internal teams and external partners. The successful candidate will thrive in a fast-paced environment and contribute to strategic

Qualifications

• Extensive experience in high-level administrative support.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Experience coordinating complex travel itineraries.

Responsibilities

• Provide comprehensive administrative support to C-suite executives.
• Manage complex calendars and schedule meetings.
• Coordinate travel arrangements for senior staff.
• Prepare high-level correspondence, reports, and presentations.
• Liaise between executives, departments, and external stakeholders.
• Handle confidential information with discretion.
• Assist in executive-level events and functions.
• Oversee information flow within the executive office.
• Conduct research and prepare executive summaries.
• Support project-related administrative tasks.
• Maintain filing systems and databases.

Skills

MS Office Proficiency

Calendar management

Communication skills

Discretion

Tools

CRM systems

Job description

About the Role

Our client, a leader in their industry, is looking for a highly competent and detail-oriented Administrative Executive to join their team in **Pretoria, Gauteng**. This role is instrumental in providing high-level administrative support to senior management, ensuring efficient operations, and contributing to the strategic objectives of the organization. The ideal candidate will possess a blend of strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This hybrid position offers the flexibility of working both remotely and from our client's **Pretoria** office, providing a dynamic work experience. You will be at the forefront of managing complex schedules, coordinating critical communications, and supporting key projects. The role demands a professional who can anticipate needs, manage sensitive information with discretion, and maintain a high standard of service. This is a fantastic opportunity to grow within a reputable company and make a significant impact on its success in the **Pretoria** region.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to C-suite executives and senior management.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring optimal efficiency.
• Prepare, review, and edit high-level correspondence, reports, and presentations.
• Act as a key liaison between executives, internal departments, and external stakeholders.
• Manage confidential information with the utmost discretion and integrity.
• Assist in the planning and execution of executive-level events and functions.
• Oversee the flow of information and documents within the executive office.
• Conduct research and prepare summaries for executive review.
• Handle administrative tasks related to projects, ensuring deadlines are met.
• Maintain efficient filing systems and databases.
• Contribute to process improvements within the administrative functions of the **Pretoria** office.

Requirements

• Extensive experience as an Administrative Executive, Executive Assistant, or similar high-level support role.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with CRM systems.
• Exceptional organizational, time management, and multitasking capabilities.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proven ability to handle sensitive information with discretion and professionalism.
• Experience managing complex travel itineraries and international logistics.
• Ability to anticipate needs and work proactively with minimal supervision.
• Strong interpersonal skills, enabling effective collaboration with individuals at all levels.
• Adaptability to a hybrid work environment.
• Understanding of corporate governance principles is a plus.
• Prior experience in the **Pretoria** business landscape is advantageous.

Benefits

• Attractive salary package reflective of the executive level of support provided.
• Hybrid work model offering flexibility and work-life integration.
• Opportunity to work closely with senior leadership in a key role.
• Comprehensive health insurance and retirement savings plan.
• Generous annual leave allowance.
• Access to training and professional development programs.
• A professional and stimulating work environment in **Pretoria**.