Executive Administrator

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 600,000 - 850,000; Full time

Benefits offered by this job

Competitive salary

Medical & life insurance

Bonus scheme

Executive coaching

Hybrid work model

Pension fund

Wellness programs

Job summary

Placements24 is seeking an Executive Administrator to provide high-level support to senior leadership in Nelspruit. The role demands exceptional organization, discretion, and the ability to manage complex schedules and communications.

You will coordinate travel, prepare executive documents, handle confidential information, and liaise across stakeholders in a hybrid work environment.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or similar role.
• Proven ability to manage complex schedules and competing priorities.
• Advanced proficiency in Microsoft Office Suite and calendar management tools.
• Exceptional written and verbal communication with proofreading abilities.
• Experience handling confidential information with discretion.

Responsibilities

• Manage and coordinate complex calendars for senior executives, including meetings and travel.
• Prepare, proofread, and format sensitive correspondence, reports, and presentations.
• Arrange logistics for executive meetings, board sessions, and internal/external events.
• Screen calls, emails, and visitors as a primary liaison for executives.
• Conduct research and prepare briefing materials for executive meetings.

Skills

Calendar management

Executive support

Communication

Discretion

Travel coordination

Budget management

Education

Relevant tertiary qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a prominent financial services institution, is seeking a highly skilled and proactive Executive Administrator to provide high-level support to their senior leadership team in Nelspruit . This role requires an individual with exceptional organizational capabilities, discretion, and the ability to manage complex schedules and communications. You will be instrumental in ensuring the smooth and efficient operation of executive functions, acting as a key point of contact and gatekeeper. The ideal candidate will possess outstanding interpersonal skills, a keen eye for detail, and the ability to anticipate needs and proactively manage tasks in a demanding environment. This position offers a unique opportunity to work closely with top executives and gain significant insight into strategic decision-making within the financial sector. This role is vital for maintaining the high standards of professionalism and efficiency our client upholds in Nelspruit .

Key Responsibilities

• Manage and coordinate complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
• Prepare, proofread, and format sensitive correspondence, reports, presentations, and other executive documents.
• Arrange logistics for executive meetings, board sessions, and internal/external events, ensuring seamless execution.
• Serve as a primary liaison for executives, screening calls, emails, and visitors with professionalism.
• Conduct research, compile data, and prepare briefing materials for executive meetings.
• Handle highly confidential information with the utmost integrity and discretion.
• Manage executive expenses, travel reimbursements, and related financial administration.
• Coordinate project-specific administrative tasks and provide support to special initiatives.
• Maintain organized and efficient electronic and physical filing systems.
• Anticipate the needs of executives and proactively address potential issues.

Requirements

• Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Proven ability to manage complex schedules and competing priorities effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional written and verbal communication skills, with superior proofreading abilities.
• Demonstrated experience in handling confidential information with the highest level of discretion.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in coordinating executive travel arrangements and managing budgets.
• A relevant tertiary qualification is preferred.
• Familiarity with the financial services industry and the Nelspruit business environment is advantageous.

Benefits

Our client offers a highly competitive salary, comprehensive medical and life insurance, and participation in a lucrative bonus scheme. Professional development opportunities, including executive coaching and specialized training, are provided. The role is based in a modern office facility in Nelspruit , with a hybrid work model allowing for flexibility. Additional benefits include pension fund contributions and access to wellness programs. This is an excellent opportunity for a seasoned administrator to advance their career in a prestigious financial institution.