Executive Secretary

Placements24; Centurion; On-site; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Medical aid and retirement fund

Career development opportunities

Competitive salary package

Job summary

Placements24 is seeking an Executive Secretary to provide comprehensive secretarial support to senior leaders in Centurion, Gauteng. The role demands exceptional organization, proactive communication, and discretion in handling sensitive information.

Key duties include managing complex calendars, preparing documents, coordinating international travel, and ensuring efficient office operations. On-site position with accountability to the Executive Office.

Qualifications

• Proven experience as Executive Secretary, Executive Assistant, or Personal Assistant supporting senior management.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite; strong verbal and written communication.
• High level of discretion, confidentiality and integrity.

Responsibilities

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls with precision.
• Prepare, proofread, and edit a variety of documents, including correspondence, reports, presentations, and agendas.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and ground transportation.
• Serve as a primary liaison between executives and internal/external stakeholders, professionally managing communications.
• Organize and manage meeting logistics, including preparing materials, taking minutes, and tracking action items.
• Handle confidential information with the highest level of discretion and integrity.
• Maintain organized digital and physical filing systems for efficient record-keeping.
• Anticipate the needs of the executives and proactively address potential issues to ensure seamless operations.
• Assist with expense reporting and budget tracking for executive office expenditures.
• Contribute to the smooth running of the executive office through efficient administrative support.

Skills

Calendar management

Microsoft Office

Communication

Discretion & confidentiality

Travel coordination

Document proofreading/editing

Multitasking

Stakeholder management

Independent work

Professional demeanor

Education

Tertiary qualification in a relevant field

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prominent corporate entity headquartered in Centurion, Gauteng , is actively seeking a highly professional and efficient Executive Secretary. This pivotal role involves providing comprehensive administrative and secretarial support to senior executives, ensuring the smooth and effective management of their daily operations. The ideal candidate will possess exceptional organizational skills, superior communication abilities, and a meticulous attention to detail, coupled with the ability to handle sensitive information with the utmost discretion. This is an excellent opportunity to work closely with leadership in a dynamic and fast-paced corporate environment.

Key Responsibilities

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls with precision.
• Prepare, proofread, and edit a variety of documents, including correspondence, reports, presentations, and agendas.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and ground transportation.
• Serve as a primary liaison between executives and internal/external stakeholders, professionally managing communications.
• Organize and manage meeting logistics, including preparing materials, taking minutes, and tracking action items.
• Handle confidential information with the highest level of discretion and integrity.
• Maintain organized digital and physical filing systems for efficient record-keeping.
• Anticipate the needs of the executives and proactively address potential issues to ensure seamless operations.
• Assist with expense reporting and budget tracking for executive office expenditures.
• Contribute to the smooth running of the executive office through efficient administrative support.

Requirements

• Proven experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting senior management.
• Exceptional organizational skills and the ability to manage multiple priorities and deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent verbal and written communication skills, with a professional demeanor.
• High level of discretion, confidentiality, and integrity.
• Ability to work independently, demonstrate initiative, and anticipate needs.
• Experience with complex calendar management and international travel coordination.
• A tertiary qualification in a relevant field is advantageous.
• Residing in or near Centurion, Gauteng is preferred for on-site requirements.
• Adaptability and a strong work ethic are crucial for success in this role.

Benefits

• Our client offers a competitive salary package, commensurate with experience, and a comprehensive benefits program, including medical aid and retirement fund contributions.
• Employees benefit from a professional work environment that supports career development and offers opportunities for growth.
• Join a leading organization in Centurion , where your skills and dedication will be highly valued.
• This role provides direct exposure to executive decision-making and strategic initiatives.
• Be part of a team committed to excellence and efficiency in supporting top leadership.