Executive Administrator

Placements24; Randburg; Hybrid; ZAR 480,000 - 720,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Medical, dental, and vision insurance

Generous paid time off

Professional development opportunities

Job summary

Placements24 is seeking a highly capable Executive Administrator to provide comprehensive support to senior leadership from a Randburg office. The role is hybrid, combining in-office and remote work, and requires exceptional organizational skills and discretion to manage complex schedules and communications across diverse stakeholders.

You will coordinate calendars, prepare critical documents, arrange international travel, and handle confidential information with professionalism.

Qualifications

• Proven experience in an executive support role or similar.

Responsibilities

• Manage and coordinate executive calendars, scheduling internal and external meetings, and ensuring no conflicts.
• Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents.
• Arrange complex domestic and international travel itineraries, including flights, accommodation, and ground transportation.
• Serve as a primary point of contact for internal and external stakeholders, handling inquiries with tact and professionalism.
• Organize and manage logistics for executive meetings, including virtual components, and track action items.
• Maintain confidential information with the utmost discretion and adhere to strict security protocols.

Skills

Executive scheduling

Calendar management

Communication

Travel coordination

Discretion

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

About the Role

Our client seeks a highly capable and discreet Executive Administrator to provide comprehensive support to senior leadership from their Randburg office, operating under a hybrid model. This role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and communications effectively across both in-office and remote interactions. You will act as a key support for executives, handling a wide range of administrative and logistical tasks to ensure their productivity and the smooth operation of high-level business functions. The ideal candidate is proactive, professional, and adept at navigating diverse responsibilities in a flexible work environment.

Key Responsibilities

• Manage and coordinate executive calendars, scheduling internal and external meetings, and ensuring no conflicts.
• Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents.
• Arrange complex domestic and international travel itineraries, including flights, accommodation, and ground transportation.
• Serve as a primary point of contact for internal and external stakeholders, handling inquiries with tact and professionalism.
• Organize and manage logistics for executive meetings, including virtual components, and track action items.
• Maintain confidential information with the utmost discretion and adhere to strict security protocols.

Requirements

• Proven experience as an Executive Administrator or in a similar senior support role.
• Exceptional organizational, time-management, and multitasking capabilities.
• Proficiency in Microsoft Office Suite and experience with virtual collaboration tools.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Ability to adapt to and thrive in a hybrid work environment, balancing remote and on-site duties.

Benefits

• Competitive annual salary and performance-based bonuses.
• Hybrid work arrangement offering flexibility and work-life balance.
• Comprehensive medical, dental, and vision insurance.
• Generous paid time off and professional development opportunities.
• A supportive and dynamic work environment focused on professional growth.