Senior Executive Assistant

Placements24; Stellenbosch; Hybrid; ZAR 300,000 - 460,000; Full time

Benefits offered by this job

Health insurance

Home office stipend

Flexible remote work

Job summary

Placements24 is seeking a Senior Executive Assistant to provide remote support to the C-suite, coordinating complex travel, calendars, and communications with discretion for a fast-paced international firm.

The ideal candidate will anticipate needs, manage sensitive information, and serve as a trusted partner across time zones from a flexible home office near Stellenbosch, Western Cape, ZA.

Qualifications

• Extensive experience supporting C-suite in remote settings.
• Exceptional organizational, time-management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.
• Impeccable written and verbal communication skills.
• Ability to work independently with sound judgment and confidentiality.
• Experience with calendar management and international travel coordination.
• Bachelor's degree preferred.

Responsibilities

• Manage and prioritize complex domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Coordinate and manage intricate executive calendars, scheduling internal and external meetings across multiple time zones.
• Prepare and edit high-level correspondence, reports, presentations, and other critical documents.
• Serve as a primary liaison between executives and internal/external stakeholders.
• Conduct research, compile data, and prepare summaries for executive review.
• Manage expense reporting and reconciliation for assigned executives.
• Anticipate executive needs and address potential issues proactively.
• Maintain confidentiality and handle sensitive information with discretion.
• Organize and oversee logistics of virtual meetings and executive events.
• Oversee digital and physical filing systems for efficient information retrieval.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a rapidly growing international firm, is seeking an exceptionally organized and discreet Senior Executive Assistant to provide comprehensive, remote support to its C-suite executives. This is a fully remote position, offering the utmost flexibility and autonomy. The ideal candidate will be a strategic partner, anticipating needs, managing complex schedules, and facilitating seamless communication for senior leadership. You will be instrumental in driving efficiency and ensuring that executives can focus on strategic initiatives. This role demands a proactive mindset, impeccable judgment, and a polished professional demeanor. If you are a seasoned administrative professional looking for a challenging and impactful remote role, this is an unparalleled opportunity based in or supporting operations near Stellenbosch, Western Cape, ZA .

Key Responsibilities

• Manage and prioritize complex domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Coordinate and manage intricate executive calendars, scheduling internal and external meetings, conferences, and appointments across multiple time zones.
• Prepare and edit high-level correspondence, reports, presentations, and other critical documents with accuracy and professionalism.
• Serve as a primary liaison between executives and internal/external stakeholders, ensuring smooth communication flow.
• Conduct research, compile data, and prepare summaries for executive review.
• Manage expense reporting and reconciliation for assigned executives.
• Anticipate executive needs and proactively address potential issues before they arise.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Organize and oversee the logistics of virtual meetings and executive events.
• Oversee digital and physical filing systems for efficient information retrieval.

Requirements

• Extensive experience as a Senior Executive Assistant or Executive Assistant supporting C-suite executives, preferably in a remote setting.
• Exceptional organizational, time-management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Impeccable written and verbal communication skills, with a keen eye for detail.
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience with complex calendar management and international travel coordination is essential.
• A proactive, solutions-oriented approach to problem-solving.
• Bachelor's degree in Business Administration or a related field is preferred.
• Proven ability to manage multiple priorities in a fast-paced environment.

Benefits

Our client offers a highly competitive salary, commensurate with extensive experience and the demands of the role. As a fully remote position, you will benefit from significant flexibility and work-life balance. We provide comprehensive health insurance, opportunities for continuous professional development, and a generous paid time off policy. Join a forward-thinking organization that values its executive support staff and invests in their growth. You will have access to the resources needed to succeed in a remote capacity, including potential home office stipends. Be a vital part of our executive team and contribute to our continued success near Stellenbosch, Western Cape, ZA .