Senior Administrative Assistant - Remote First

Placements24; Midrand; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Fully remote work environment

Professional development opportunities

Company-provided equipment

Provident fund and medical aid

Paid time off

Public holidays

Job summary

Placements24 is seeking a Senior Administrative Assistant to join a fully remote, permanent team within South Africa. You will support executives, manage calendars, organize virtual meetings, and handle confidential information with discretion from a home office.

The ideal candidate has 5+ years in an administrative role, strong English communication, and proficiency with MS Office and collaboration tools. Remote-friendly culture with development opportunities is offered.

Qualifications

• 5+ years of relevant administrative experience.
• Experience as Senior Administrative Assistant or similar executive support role.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication in English.
• High discretion and ability to handle confidential information.
• Ability to work independently and in a remote team.
• Dedicated home office with reliable high-speed internet.

Responsibilities

• Manage and maintain complex calendars for senior management.
• Prepare and edit correspondence, presentations and documents.
• Coordinate and organize virtual meetings, agendas, minutes, action items.
• Handle communications including calls and emails promptly.
• Conduct research and compile data for reports.
• Maintain electronic filing systems and databases.
• Assist with onboarding of new remote employees.
• Address potential administrative issues proactively.
• Serve as a primary contact for internal and external stakeholders.
• Manage project-specific administrative tasks and deadlines.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Independent work

Remote collaboration

Self-starter

Tools

Microsoft Office

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Senior Administrative Assistant to join their thriving team. This is a fully remote, permanent position offering the flexibility and autonomy to manage your workload effectively from anywhere within South Africa. You will be instrumental in ensuring the smooth operation of daily administrative functions, providing comprehensive support to a team of executives and contributing to a positive and efficient work environment. We are looking for an individual who is a self-starter, possesses exceptional communication skills, and thrives in a virtual setting. This role is ideal for someone seeking a challenging and rewarding career in administrative support within a forward-thinking company that values its remote workforce. The ideal candidate will be adept at leveraging technology to maintain productivity and collaboration, ensuring all tasks are completed with precision and within deadlines. Join us and become a key player in a company that champions remote work culture and professional development.

Key Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior management.
• Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and professionalism.
• Coordinate and organize virtual meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle incoming and outgoing communications, including screening calls and responding to emails in a timely and efficient manner.
• Conduct research and compile data for reports and presentations as required.
• Maintain organized electronic filing systems and databases.
• Assist with the onboarding process for new remote employees, ensuring they have the necessary resources and information.
• Proactively identify and address potential administrative issues before they arise.
• Act as a primary point of contact for internal and external stakeholders, demonstrating excellent interpersonal skills.
• Manage project-specific administrative tasks and deadlines to ensure successful project completion.

Requirements

• Proven experience as a Senior Administrative Assistant or in a similar executive support role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills in English.
• High level of discretion and ability to handle confidential information.
• Strong problem-solving abilities and a proactive approach to work.
• Demonstrated ability to work independently and as part of a remote team.
• A dedicated home office space with reliable high-speed internet connectivity is essential for this role.
• Previous experience in a remote-first or hybrid work environment is highly advantageous.
• Minimum of 5 years of relevant administrative experience.

Benefits

• Competitive annual salary commensurate with experience.
• Opportunity to work in a fully remote, flexible work environment.
• Access to ongoing professional development and training opportunities.
• Contribute to a supportive and collaborative virtual team culture.
• Company-provided equipment (laptop, etc.) for optimal remote work.
• Potential for career advancement within a growing organization.
• Contribution to provident fund and medical aid benefits.
• Paid time off and public holidays.