Senior Administrative Assistant (Remote)

Placements24; Midrand; Hybrid; ZAR 180,000 - 280,000; Full time

Job summary

WhatJobs Direct is seeking a highly organized Senior Administrative Assistant to support multiple departments in a remote-first environment. You will manage calendars, handle communications, prepare documents, and coordinate travel while maintaining strict confidentiality from your home office.

This role emphasizes proactive problem solving, independent work, and collaboration with cross-functional teams to keep operations efficient in a fully remote setting.

Qualifications

• Proven experience as a Senior Administrative Assistant or executive support role.
• Excellent organizational and time-management skills.
• Strong proficiency with Microsoft Office and virtual collaboration tools.
• Ability to work independently in a remote team environment.
• Quiet, dedicated home workspace with reliable internet.

Responsibilities

• Manage complex calendars and coordinate meetings in a virtual setting.
• Prepare, edit, and proofread documents, presentations, and reports.
• Handle emails, calls, and correspondence, prioritizing and directing as needed.
• Organize digital filing systems for easy access to information.
• Assist with travel arrangements, expense reporting, and invoice processing.
• Conduct research and compile data for various projects.
• Liaise with cross-functional teams to ensure project flow.
• Provide general administrative support and manage home-office supplies.
• Identify improvements to administrative processes and maintain confidentiality.

Skills

Executive support

Time management

MS Office

Remote work

Communication skills

Independent worker

Database management

Digital records

Education

High school diploma

Tools

Zoom

Slack

Google Workspace

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic, remote-first team. This pivotal role provides comprehensive administrative support to various departments, ensuring smooth operations and efficient workflow. The ideal candidate will be a self-starter, adept at managing multiple priorities in a virtual environment, and possess exceptional communication skills. This is a fantastic opportunity for an experienced administrative professional looking to contribute to a forward-thinking organization without the constraints of a traditional office setting. You will be instrumental in maintaining our client's high standards of operational excellence from the comfort of your home office. We are committed to fostering a supportive and collaborative remote culture, ensuring you have all the tools and resources needed to succeed.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics for both internal and external stakeholders in a virtual setting.
• Prepare, edit, and proofread documents, presentations, and reports with a high degree of accuracy.
• Handle incoming and outgoing communications, including emails, calls, and correspondence, prioritizing and directing them appropriately.
• Organize and maintain digital filing systems, ensuring easy access to important documents and information.
• Assist with travel arrangements, expense reporting, and invoice processing, adhering to company policies.
• Conduct research and compile data for various projects and initiatives as requested by management.
• Liaise with cross-functional teams to ensure seamless project execution and information flow.
• Provide general administrative support, including drafting correspondence and managing office supplies (for home office).
• Proactively identify and suggest improvements to administrative processes and systems.
• Uphold confidentiality and discretion when handling sensitive information.

Requirements

• Proven experience as a Senior Administrative Assistant or in a similar executive support role, preferably in a remote capacity.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Exceptional written and verbal communication skills.
• Demonstrated ability to work independently and as part of a remote team.
• High school diploma or equivalent; further qualifications will be an advantage.
• Experience with database management and digital record-keeping.
• A proactive and problem-solving attitude with meticulous attention to detail.
• Ability to adapt to changing priorities and work under pressure in a remote environment.
• Must have a dedicated, quiet workspace with a reliable internet connection to ensure productivity and confidentiality.

Benefits

Our client offers a competitive compensation package for this fully remote position based in Midrand, Gauteng, ZA. In addition to a great salary, employees benefit from flexible working hours, opportunities for professional development, and the autonomy that comes with a remote role. You will be part of a supportive and collaborative virtual team culture that values innovation and employee well-being. This role provides a unique chance to advance your administrative career while enjoying the benefits of remote work. We also provide access to virtual training resources and regular team-building activities to foster connection and growth within our dispersed workforce. Take the next step in your career with this exciting remote opportunity.