Remote Executive Administrative Assistant

Placements24; Randburg; Hybrid; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Performance-based incentives

Job summary

Placements24 is seeking a highly skilled Remote Executive Administrative Assistant to support C-suite executives in a fully remote role. You will manage complex calendars, coordinate global communications, and handle sensitive information with utmost professionalism.

Ideal candidates bring 7+ years of executive assistance experience, exceptional organizational and written skills, and a proactive, autonomous work style in a remote setting.

Qualifications

• 7+ years of progressive EA/Senior Admin support for C-level executives, including remote roles.
• Expertise in managing complex calendars and global travel with a proactive approach.
• Excellent written and verbal communication and discretion.

Responsibilities

• Manage and optimize complex calendars across time zones.
• Coordinate domestic and international travel arrangements.
• Prepare and edit confidential correspondence, reports and presentations.
• Primary point of contact for executive communications.

Skills

C-suite support

Calendar management

Travel coordination

Communication skills

Remote work experience

Productivity tools

Tools

Microsoft Teams

Zoom

Slack

Microsoft 365

Google Workspace

Job description

About the Role

Our client, a fast-growing international consultancy firm, is seeking a highly skilled and discreet Remote Executive Administrative Assistant to provide top-tier support to its C-suite executives. This is a fully remote position, ideal for a seasoned professional who thrives in an autonomous environment and possesses exceptional organizational and communication skills. You will manage complex schedules, coordinate global communications, and handle sensitive information with utmost professionalism. This role requires a proactive individual who can anticipate needs and ensure the seamless functioning of executive operations from anywhere. If you are looking for a challenging and rewarding remote career opportunity, this position supporting executives based out of Randburg, Gauteng (though fully remote) is perfect for you.

Key Responsibilities

• Manage and optimize the complex calendars of multiple executives, scheduling meetings across different time zones and locations.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external communications directed at executives.
• Maintain organized and secure digital filing systems for all executive documentation.
• Conduct thorough research and compile concise summaries on various business-related topics.
• Handle expense reporting and reconciliation accurately and efficiently.
• Assist in the planning and logistical coordination of virtual and in-person executive events and meetings.
• Proactively identify potential issues and implement effective solutions to ensure executive efficiency.
• Uphold the highest standards of confidentiality and discretion in all matters.

Requirements

• A minimum of 7 years of progressive experience as an Executive Assistant or Senior Administrative Assistant supporting C-level executives, with a significant portion in remote roles.
• Demonstrated proficiency in managing complex schedules, global travel, and confidential information.
• Expertise in virtual collaboration tools (e.g., Microsoft Teams, Zoom, Slack) and cloud-based productivity suites (e.g., Microsoft 365, Google Workspace).
• Exceptional written and verbal communication skills, with a polished and professional demeanor.
• Strong analytical and problem-solving abilities, with a proactive and results-oriented approach.
• Proven ability to work independently, exercise sound judgment, and maintain high levels of productivity in a remote setting.
• Impeccable organizational skills and extraordinary attention to detail.
• A dedicated, quiet home office environment with reliable high-speed internet is mandatory.
• Experience in the consultancy or professional services sector is highly desirable.
• Adaptability to evolving business needs and flexible working hours as required.

Benefits

Our client offers a highly competitive salary and a comprehensive benefits package, including health insurance, retirement contributions, and performance-based incentives. This role provides the ultimate flexibility of remote work, fostering a healthy work-life balance. We are committed to the professional development of our remote workforce, offering various training and growth opportunities. Join a dynamic, global team that values collaboration and innovation.