Remote Executive Administrative Specialist

Placements24; Gqeberha; Hybrid; ZAR 500,000 - 900,000; Full time

Benefits offered by this job

Medical aid

Retirement annuity

Paid time off

Job summary

Placements24 is seeking a highly skilled Remote Executive Administrative Specialist to support our executive team. This fully remote position leverages digital tools to manage calendars, coordinate travel, and handle critical communications from a home office.

The ideal candidate has at least six years of senior admin experience, strong organizational skills, and mastery of Microsoft Office and collaboration tools.

Qualifications

• 6+ years providing high-level executive support.
• Strong written and verbal communication.
• Proficient with remote collaboration tools.

Responsibilities

• Manage complex executive calendars and prioritize meetings.
• Coordinate international travel, visas, and itineraries.
• Prepare, edit confidential documents and presentations.
• Serve as primary contact for communications to executives.
• Organize virtual meetings with materials and tech support.
• Process and reconcile expense reports with accuracy.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Time management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a prominent leader in the financial services sector, is actively seeking a highly skilled and discreet Remote Executive Administrative Specialist. This pivotal role is designed for an experienced professional who can provide comprehensive support to our executive team, ensuring the seamless execution of their daily responsibilities. As a fully remote position, you will leverage advanced digital tools to manage complex calendars, coordinate international travel, and facilitate critical communications. The ideal candidate is exceptionally organized, proactive, and possesses impeccable discretion. This is a fantastic opportunity to contribute to a high-performing team from the comfort of your home office, offering unparalleled flexibility while remaining an integral part of our operations. This role is based virtually, supporting executives who may be located in or travel through Port Elizabeth, Eastern Cape, ZA.

Key Responsibilities

• Manage complex and dynamic executive calendars, prioritizing meetings and engagements.
• Coordinate all aspects of executive travel, including flights, accommodations, visas, and detailed itineraries.
• Prepare, proofread, and edit confidential documents, reports, and presentations.
• Serve as the primary point of contact for internal and external communications directed to executives.
• Organize and manage virtual meetings, ensuring all participants have necessary materials and technical support.
• Process and reconcile executive expense reports accurately and in a timely manner.
• Maintain highly organized digital and physical filing systems for confidential information.
• Conduct research and compile information for executive review and decision-making.
• Proactively anticipate executive needs and take initiative to resolve potential issues.
• Handle sensitive information with the utmost confidentiality and professionalism.

Requirements

• A Bachelor's degree in Business Administration, Communications, or a related field is highly desirable.
• A minimum of 6 years of proven experience providing high-level administrative support to senior executives, with substantial experience in a remote capacity.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Superior written and verbal communication skills, with impeccable grammar and attention to detail.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and the ability to work proactively and independently.
• Adaptability and resilience in managing changing priorities in a fast-paced environment.
• A reliable home office setup with high-speed internet is mandatory.

Benefits

This fully remote position offers a highly competitive salary and a comprehensive benefits package, including medical aid, a retirement annuity, and substantial paid time off. Our client is committed to fostering a positive and productive remote work culture, providing employees with the tools and support needed to succeed. You will gain exposure to high-level strategic discussions and have the opportunity to develop your skills within a supportive and forward-thinking organization. Enjoy the flexibility and autonomy of working from home while being an essential part of our executive team's success. Continuous professional development opportunities are also available.