Senior Administrative Executive

Placements24; Upington; Hybrid; ZAR 900,000 - 1,300,000; Full time

Benefits offered by this job

Fully remote work

Executive salary package

Medical, dental, retirement plans

Professional development

Job summary

Placements24 seeks a Senior Administrative Executive to support senior partners remotely from Upington, Northern Cape. The role emphasizes proactive calendar management, document preparation, and discreet handling of confidential information for high-level legal leadership.

You will liaise with clients, courts, and professionals, coordinating complex schedules and travel while ensuring efficiency and accuracy in all administrative tasks.

Qualifications

• 7+ years of experience as an Executive Assistant or Senior Administrative role, ideally in a legal or professional services environment.
• Outstanding organizational, multitasking, and time-management skills for remote work.
• Excellent written and verbal communication with strong command of legal terminology.
• Advanced proficiency in Microsoft Office Suite and legal software.
• Experience with calendar management, virtual meetings, and remote collaboration tools.
• Unwavering discretion, integrity and professionalism with confidential information.
• Ability to work autonomously and take initiative in a remote setting.
• Familiarity with the Upington, Northern Cape legal community is a plus.

Responsibilities

• Proactively manage and optimize complex schedules for senior partners, coordinate meetings and travel.
• Prepare, edit, and finalize high-level legal documents, correspondence, and presentations.
• Serve as liaison between senior partners, clients, courts and legal professionals.
• Conduct research and prepare briefing materials for meetings and case preparation.
• Manage sensitive legal files, ensuring compliance with firm protocols and data security.
• Handle expense reporting, invoice processing, and budget tracking for executive activities.
• Coordinate logistics for virtual and in-person events, conferences, and seminars.

Skills

Executive support

Calendar management

Communication

Discretion

Remote work

Legal terminology

Education

Legal or administrative qualification

Tools

Microsoft Office

Legal software

Video conferencing tools

Job description

About the Role

Our client, a prestigious legal firm, is seeking a highly experienced and sophisticated Senior Administrative Executive to provide top-tier support to their senior partners on a fully remote basis. This role is paramount to the efficient operation of the executive leadership team, demanding exceptional organizational skills, discretion, and a proactive approach to managing complex administrative needs. The ideal candidate will have a proven track record of supporting high-level executives, possess excellent communication abilities, and be proficient in utilizing advanced technological tools. This is an unparalleled opportunity to contribute to a leading legal practice while enjoying the full benefits of remote work, with strong ties to our operations in **Upington, Northern Cape**. We seek a self-disciplined, meticulous, and forward-thinking individual capable of anticipating needs and ensuring seamless execution of tasks. You will be instrumental in supporting the firm's success through outstanding administrative leadership.

Key Responsibilities

• Proactively manage and optimize the complex schedules of senior partners, coordinating meetings, client consultations, and travel arrangements.
• Prepare, edit, and finalize high-level legal documents, correspondence, and presentations with impeccable accuracy.
• Serve as a primary liaison between senior partners, clients, courts, and other legal professionals, maintaining confidentiality and professionalism.
• Conduct thorough research, gather relevant information, and prepare briefing materials for meetings and case preparation.
• Manage and maintain sensitive legal files, ensuring compliance with firm protocols and data security standards.
• Handle expense reporting, invoice processing, and budget tracking for executive-related activities.
• Anticipate needs and proactively identify opportunities to streamline partner workflows and improve office efficiency.
• Coordinate logistics for virtual and in-person events, conferences, and seminars.
• Act as a key point of contact for internal and external stakeholders, providing professional assistance.
• Assist with special projects and ad-hoc administrative tasks as assigned by senior partners.

Requirements

• Minimum of 7 years of experience as an Executive Assistant or Senior Administrative role, ideally within a legal or professional services environment.
• Exceptional organizational, multitasking, and time-management skills, with a proven ability to manage high-priority tasks remotely.
• Outstanding written and verbal communication skills, with a strong command of legal terminology.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and legal software.
• Experience with sophisticated calendar management, virtual meeting platforms, and remote collaboration tools.
• Unwavering discretion, integrity, and professionalism in handling confidential information.
• A highly proactive, self-motivated approach with strong problem-solving capabilities.
• Ability to work autonomously and demonstrate initiative in a remote setting.
• Familiarity with the **Upington, Northern Cape** legal community is a plus.
• Relevant legal or administrative qualification is preferred.

Benefits

• Highly competitive salary and executive-level compensation package.
• Fully remote work arrangement, offering maximum flexibility and work-life integration.
• Opportunity to work with and support leading legal professionals.
• Exposure to complex legal matters and firm strategy.
• Comprehensive benefits, including medical, dental, and retirement plans.
• Professional development opportunities tailored to executive support.