Remote Senior Administrative Coordinator

Placements24; Noord-Kaap; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Fully remote position

Competitive salary

Health and wellness benefits package

Retirement savings plan

Generous paid time off

Job summary

Placements24 is seeking a seasoned Remote Senior Administrative Coordinator to support its expanding operations from a fully remote setup in South Africa. You will manage complex administrative workflows, coordinate executive support, streamline communication, and ensure operational excellence across departments.

The role requires strong organizational skills, a proactive approach, and the ability to thrive in a virtual work environment.

Qualifications

• 6+ years in administrative roles, with remote work experience.
• Experience supporting senior executives and managing complex projects.
• Proficient with cloud suites (GSuite/M365) and collaboration tools.
• Strong written and verbal communication for virtual settings.
• Bachelor's degree preferred; change management experience a plus.

Responsibilities

• Oversee and manage complex administrative processes remotely for multiple departments.
• Provide high-level administrative support to senior management, incl. calendar management and travel coordination.
• Develop and implement efficient digital workflows and best practices.
• Coordinate large-scale virtual meetings, conferences, and events.
• Maintain digital records and databases with accuracy.
• Serve as primary contact for inquiries via digital platforms.
• Assist in onboarding and training remote administrative staff.
• Track project progress and deadlines.
• Prepare and edit high-level reports and presentations.

Skills

Executive support

Virtual collaboration

Calendar management

Travel coordination

Digital workflows

Documentation

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Asana

Job description

About the Role

Our client, a globally recognized technology solutions provider, is seeking a seasoned and highly organized Remote Senior Administrative Coordinator to support its expanding operations. This position is crucial for maintaining the efficiency of administrative functions across various departments, all managed from a fully remote setup. You will be responsible for managing complex administrative workflows, coordinating executive support, streamlining communication channels, and ensuring operational excellence. The ideal candidate is a self-starter with exceptional organizational skills, a proactive approach, and a proven ability to thrive in a virtual work environment. This is an outstanding opportunity to join a leading tech company and make a significant impact from anywhere in South Africa.

Key Responsibilities

• Oversee and manage complex administrative processes for multiple departments remotely.
• Provide high-level administrative support to senior management, including calendar management and travel coordination.
• Develop and implement efficient digital workflows and administrative best practices.
• Coordinate large-scale virtual meetings, conferences, and events.
• Manage and maintain comprehensive digital records and databases with utmost accuracy.
• Serve as a primary point of contact for internal and external inquiries via digital platforms.
• Assist in onboarding and training remote administrative staff.
• Track project progress and deadlines, ensuring timely completion of administrative tasks.
• Prepare and edit high-level reports, presentations, and official correspondence.
• Ensure secure and organized digital storage of all critical company documents.
• Identify opportunities for process improvement and implement solutions to enhance efficiency.

Requirements

• A minimum of 6 years of progressive experience in administrative roles, with significant experience in remote or virtual environments.
• Proven experience supporting senior executives and managing complex administrative projects.
• Exceptional proficiency with cloud-based office suites (e.g., Google Workspace, Microsoft 365) and collaboration tools (e.g., Slack, Zoom, Asana).
• Demonstrated ability to manage multiple priorities, deadlines, and stakeholders effectively in a remote setting.
• Excellent written and verbal communication skills, tailored for virtual professional interactions.
• Strong analytical and problem-solving capabilities.
• Self-motivated, disciplined, and able to maintain high productivity with minimal supervision.
• A Bachelor's degree in Business Administration or a related field is preferred.
• Experience in change management or process improvement initiatives is a plus.
• High level of discretion and confidentiality.
• Reliable high-speed internet connection and a dedicated home office setup.

Benefits

• Fully remote position offering exceptional work-life flexibility.
• Highly competitive salary and potential for performance bonuses.
• Comprehensive health and wellness benefits package.
• Contribution to a retirement savings plan.
• Generous paid time off and company holidays.
• Opportunities for continuous learning and professional development in a tech-forward environment.
• A collaborative and inclusive virtual team culture.
• Flexible working hours within South African time zones.
• Access to cutting-edge remote work technology and support.
• Career growth opportunities within a global organization.