Remote Executive Administrative Assistant

Placements24; Pietermaritzburg; Hybrid; ZAR 180,000 - 300,000; Full time

Job summary

WhatJobs Direct seeks a highly organized Remote Executive Administrative Assistant to support senior leadership in a fully remote role across South Africa, including Pietermaritzburg. The ideal candidate communicates clearly, anticipates needs, and maintains a professional, discreet presence in a virtual environment.

You will manage complex calendars, prepare reports and presentations, coordinate travel, handle confidential information, liaise with internal and external stakeholders, and assist

Qualifications

• 3–5 years of executive support experience.
• Proficiency with Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote setting.
• High level of discretion and confidentiality.
• Familiarity with basic project management is a plus.

Responsibilities

• Manage complex calendars and schedule meetings for executives.
• Prepare and edit reports, presentations, and documents.
• Conduct research and compile data for projects.
• Coordinate travel arrangements including flights and itineraries.
• Handle confidential information with discretion and professionalism.
• Liaise between executives and internal/external stakeholders.
• Assist with board materials and follow-up actions.
• Manage incoming communications (email/phone) and respond appropriately.
• Streamline administrative processes and improve efficiency.

Skills

Communication

Organizational skills

Discretion

Remote work

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a pivotal role requiring exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced, virtual environment. You will be instrumental in ensuring the smooth operation of daily administrative functions and contributing to the overall efficiency of the executive team. This position is entirely remote, offering the flexibility to work from anywhere within South Africa, provided you have a reliable internet connection and a dedicated workspace. We are looking for an individual who thrives on providing top-tier support and can anticipate needs before they arise. The ideal candidate will possess a strong understanding of corporate etiquette and demonstrate a high degree of professionalism in all interactions.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring optimal time management.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Conduct research and compile data for various projects and executive requests.
• Organize and manage travel arrangements, including flights, accommodation, and itineraries.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist with the preparation of board meeting materials and follow-up actions.
• Manage incoming communications, including emails and phone calls, prioritizing and responding as appropriate.
• Streamline administrative processes and implement efficiency improvements.

Requirements

• Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or in a similar executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with a keen eye for detail.
• High level of discretion and confidentiality.
• Ability to work independently and proactively in a remote setting.
• Familiarity with project management principles is a plus.
• A minimum of 3-5 years of relevant experience is preferred for this role in **Pietermaritzburg**.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to work remotely, providing flexibility and work-life balance.
• Exposure to senior leadership within a dynamic organization.
• Professional development opportunities.
• Contribution to a supportive and collaborative virtual work environment.