Executive Support Administrator

Placements24; Centurion; On-site; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Competitive remuneration package

Direct executive support in Centurion

Professional development and learning

Sophisticated work environment

Job summary

Placements24 in Centurion is seeking an accomplished Executive Support Administrator to provide high-level administrative support to senior executives. The role involves managing complex calendars, coordinating travel, preparing critical documents, and acting as a liaison with stakeholders.

The ideal candidate will have extensive EA experience, exceptional organization, professional demeanor, and a strict commitment to confidentiality and efficiency.

Qualifications

• Experience providing executive-level support.
• Strong calendar and travel coordination skills.
• High degree of discretion with confidential information.
• Excellent written and verbal communication.
• Ability to prioritize multiple tasks under pressure.

Responsibilities

• Manage complex executive calendars and meetings.
• Coordinate domestic and international travel for executives.
• Prepare and proofread key documents and reports.
• Screen and prioritize communications with discretion.
• Organise meetings, take minutes, and follow up on actions.
• Maintain confidential filing systems (physical and digital).
• Conduct research for executive briefings and presentations.
• Manage office expenses and reimbursements.

Skills

Executive support

Calendar management

Discretion & confidentiality

Professional communications

Problem solving

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

About the Role

Our client, a prestigious firm in Centurion, Gauteng, is seeking an accomplished and discreet Executive Support Administrator. This critical role involves providing high-level administrative and logistical support to senior executives, ensuring their productivity and enabling them to focus on strategic priorities. The ideal candidate possesses exceptional organizational skills, a polished professional demeanor, and an unwavering commitment to confidentiality and efficiency. You will be instrumental in managing complex schedules, coordinating executive travel, and serving as a key liaison between executives and internal/external stakeholders. This position offers a unique opportunity to operate at the heart of executive decision-making within a leading organization in Centurion.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and anticipating potential conflicts.
• Arrange comprehensive domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare, proofread, and finalize correspondence, reports, presentations, and other critical documents.
• Handle incoming communications with discretion, screening calls and emails and prioritizing urgent matters.
• Organize and manage executive meetings, preparing agendas, taking minutes, and following up on action items.
• Maintain organized and confidential filing systems, both physical and digital.
• Conduct research and compile information for executive briefings and presentations.
• Manage office expenses and process reimbursements for executives.
• Serve as a primary point of contact for executives, liaising with internal departments and external clients professionally.
• Assist with special projects and ad-hoc administrative tasks as required by the executives.

Requirements

• Extensive experience as an Executive Assistant or in a similar executive support role.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Superior organizational and time-management skills, with the ability to manage multiple priorities under pressure.
• Outstanding written and verbal communication skills, with a high degree of professionalism.
• Absolute discretion and a proven ability to handle sensitive and confidential information.
• Proactive and resourceful with strong problem-solving capabilities.
• Ability to anticipate needs and act with initiative.
• Experience with international travel arrangements is highly desirable.
• A relevant tertiary qualification is preferred.

Benefits

• Competitive remuneration package commensurate with extensive experience.
• Opportunity to provide direct support to top-tier executives in Centurion.
• Access to professional development and continuous learning.
• A sophisticated and professional work environment.
• Contribution to the strategic operations of a leading firm.