Senior Executive Administrative Assistant

Placements24; Sandton; Hybrid; ZAR 900.000 - 1.200.000; Vollzeit

Benefits dieser Stelle

Competitive salary & bonus

Hybrid work model

Prestigious financial institution ins

Comprehensive benefits package

Professional development opportunities

Challenging and rewarding environment

Zusammenfassung

Placements24 is seeking a Senior Executive Administrative Assistant to support the executive leadership team in Sandton. The role focuses on managing complex calendars, coordinating high-stakes meetings, and ensuring seamless executive operations with a high degree of discretion.

The ideal candidate has extensive experience in financial services environments, exceptional organizational and communication skills, and the ability to handle confidential information while working in a hybrid setup in

Qualifikationen

• Minimum of 8 years of experience as an Executive Administrative Assistant, supporting C-suite executives.
• Proven experience in a fast-paced financial services or investment firm environment.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and financial software.
• Superior written and verbal communication skills, with a polished and professional tone.
• High level of discretion, integrity, and judgement in handling confidential matters.
• Ability to work independently, take initiative, and manage priorities effectively.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Experience supporting multiple executives simultaneously is essential for this Sandton role.
• Relevant tertiary qualification preferred.

Aufgaben

• Manage and meticulously organize complex calendars for senior executives, including international travel and critical appointments.
• Prepare, proofread, and edit high-level correspondence, reports, and presentations with extreme accuracy.
• Coordinate and facilitate internal and external executive meetings, ensuring all logistical and technical requirements are met.
• Serve as a primary liaison, professionally representing the executive office to internal and external stakeholders.
• Handle all aspects of executive travel arrangements, including complex itineraries and visa arrangements.
• Maintain the utmost confidentiality and discretion when handling sensitive company information.
• Manage expense reports, reconcile corporate credit cards, and assist with departmental budget tracking.
• Conduct research and compile data for executive briefings and strategic initiatives.
• Anticipate executive needs and proactively address potential issues before they arise.
• Support the executive team with ad-hoc projects and event planning as required.

Kenntnisse

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Independent work

Stakeholder management

Multitasking

Ausbildung

Tertiary qualification

Tools

Microsoft Office Suite

Financial software

Jobbeschreibung

About the Role

Our client, a leading financial investment firm in Sandton, Gauteng, is seeking a highly skilled and experienced Senior Executive Administrative Assistant to provide unparalleled support to their executive leadership team. This role is critical in managing complex schedules, coordinating high-stakes meetings, and ensuring the seamless operation of executive functions. The ideal candidate will possess a sophisticated understanding of business etiquette, exceptional discretion, and proactive problem-solving abilities. This position offers a hybrid work arrangement, blending on-site collaboration with remote flexibility, and is situated in the heart of Sandton's business district. Join a prestigious organization and play an integral role in supporting its senior decision-makers.

Key Responsibilities

• Manage and meticulously organize complex calendars for senior executives, including international travel and critical appointments.
• Prepare, proofread, and edit high-level correspondence, reports, and presentations with extreme accuracy.
• Coordinate and facilitate internal and external executive meetings, ensuring all logistical and technical requirements are met.
• Serve as a primary liaison, professionally representing the executive office to internal and external stakeholders.
• Handle all aspects of executive travel arrangements, including complex itineraries and visa arrangements.
• Maintain the utmost confidentiality and discretion when handling sensitive company information.
• Manage expense reports, reconcile corporate credit cards, and assist with departmental budget tracking.
• Conduct research and compile data for executive briefings and strategic initiatives.
• Anticipate executive needs and proactively address potential issues before they arise.
• Support the executive team with ad-hoc projects and event planning as required.

Requirements

• Minimum of 8 years of experience as an Executive Administrative Assistant, supporting C-suite executives.
• Proven experience in a fast-paced financial services or investment firm environment.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and financial software.
• Superior written and verbal communication skills, with a polished and professional tone.
• High level of discretion, integrity, and judgement in handling confidential matters.**
• Ability to work independently, take initiative, and manage priorities effectively.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Experience supporting multiple executives simultaneously is essential for this Sandton role.
• Relevant tertiary qualification preferred.

Benefits

• Highly competitive salary and bonus structure.
• Hybrid work model providing flexibility and work-life balance.
• Opportunity to work within a prestigious financial institution in Sandton.
• Comprehensive benefits package.
• Professional development opportunities.
• A challenging and rewarding work environment.