Executive Assistant - Professional Services

Placements24; Sandton; On-site; ZAR 360,000 - 520,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Annual performance bonus

Professional development

Convenient Sandton location

Generous leave provisions

Job summary

Placements24 in Sandton, Gauteng, seeks an experienced Executive Assistant to support the senior leadership team with discretion and precision. The role focuses on complex calendar management, travel coordination, and high-level correspondence, enabling the executives to focus on strategic priorities.

You will coordinate domestic and international travel, prepare reports and presentations, screen inquiries, and act as a trusted liaison with internal and external stakeholders.

Qualifications

• Minimum 5 years of experience as an Executive Assistant, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management.
• Excellent organizational, time management, and multitasking abilities.
• High level of discretion and ability to handle confidential information.

Responsibilities

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visa processing.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen incoming calls and emails, redirecting them as appropriate and handling inquiries independently where possible.
• Organize and manage logistics for board meetings, client presentations, and internal events.
• Maintain filing systems, both physical and digital, ensuring easy retrieval of information.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Manage expense reporting and invoice processing.
• Anticipate the needs of the executives and proactively address potential issues.

Skills

Calendar management

Microsoft Office

Communication skills

Discretion

Travel coordination

Organizational skills

Problem-solving

Independence

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prestigious professional services firm located in the heart of **Sandton, Gauteng**, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their senior leadership team. This role requires an individual with exceptional administrative skills, a keen eye for detail, and the ability to manage complex schedules and confidential information with utmost discretion. You will be instrumental in ensuring the smooth day-to-day operations of the executive office, managing communications, coordinating meetings, and handling travel arrangements. The ideal candidate will possess a professional demeanor, excellent communication skills, and a proactive approach to problem-solving. This is an excellent opportunity to work in a sophisticated corporate environment in **Sandton** and contribute to the success of a leading professional services organization. We are looking for a dedicated individual committed to providing unparalleled support.

Key Responsibilities

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visa processing.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen incoming calls and emails, redirecting them as appropriate and handling inquiries independently where possible.
• Organize and manage logistics for board meetings, client presentations, and internal events.
• Maintain filing systems, both physical and digital, ensuring easy retrieval of information.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Manage expense reporting and invoice processing.
• Anticipate the needs of the executives and proactively address potential issues.

Requirements

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting senior management in the professional services sector.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and ability to handle sensitive information.
• Proactive approach to problem-solving and ability to work independently.
• Experience in coordinating travel arrangements and managing complex itineraries.
• Professional and polished demeanor.
• Ability to adapt to changing priorities and deadlines.
• Based in or willing to commute to **Sandton, Gauteng**.

Benefits

• Competitive salary commensurate with experience and qualifications.
• Opportunity to work with senior leadership in a prestigious firm.
• Exposure to the dynamic professional services industry in **Sandton**.
• Comprehensive medical aid and retirement fund benefits.
• Opportunities for professional development and skill enhancement.
• A professional and supportive work environment.
• Annual performance bonus.
• Convenient location in **Sandton** with good transport links.
• Generous leave provisions.
• Be an integral part of a high-achieving executive team.