Administrative Assistant - Executive Support

Placements24; Sandton; On-site; ZAR 320,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Executive benefits package

Premium health insurance

Retirement planning

Generous paid time off

Job summary

Placements24 is seeking a highly polished Administrative Assistant to provide dedicated executive support in our Sandton office. The role requires discretion, organization, and proactive coordination of senior leaders' schedules and strategic initiatives.

Responsibilities include calendar management, travel planning, expense reporting, meeting coordination, and confidential document handling in a demanding corporate environment.

Qualifications

• Minimum of 5 years of experience providing executive administrative support in a corporate setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, time management, and multitasking skills.
• Utmost discretion and a strong understanding of confidentiality.
• Excellent written and verbal communication skills, with a professional and courteous demeanor.
• Ability to anticipate needs and proactively resolve issues.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Screen and prioritize incoming communications, including emails, calls, and mail, ensuring timely responses.
• Prepare, edit, and format confidential documents, reports, and presentations.
• Organize and coordinate executive meetings, including booking venues, arranging catering, and preparing agendas.
• Manage and maintain confidential files and records with utmost discretion.
• Act as a liaison between executives and internal/external stakeholders.

Skills

Executive support experience

Microsoft Office Suite

Organizational skills

Discretion

Communication skills

Proactive problem solving

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly polished and proactive Administrative Assistant to provide dedicated executive support in their prestigious Sandton office. This role requires a confidential, organized, and efficient individual to manage the complex schedules and administrative needs of senior leadership. You will be instrumental in ensuring the executives' time is managed effectively, facilitating communication, and supporting various strategic initiatives. The ideal candidate possesses impeccable discretion, exceptional organizational skills, and a professional demeanor, with a proven ability to anticipate needs and provide seamless support in a demanding corporate environment. This is a key role within a leading organization.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior executives, including calendar management, travel arrangements, and expense reporting.


• Screen and prioritize incoming communications, including emails, calls, and mail, ensuring timely responses.


• Prepare, edit, and format confidential documents, reports, and presentations.


• Organize and coordinate executive meetings, including booking venues, arranging catering, and preparing agendas.


• Manage and maintain confidential files and records with utmost discretion.


• Act as a liaison between executives and internal/external stakeholders.

Requirements

• Minimum of 5 years of experience providing executive administrative support , preferably in a corporate setting.


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).


• Exceptional organizational, time management, and multitasking skills.


• Utmost discretion and a strong understanding of confidentiality.


• Excellent written and verbal communication skills, with a professional and courteous demeanor.


• Ability to anticipate needs and proactively resolve issues.

Benefits

• Competitive salary and executive benefits package.


• Access to premium health insurance and retirement planning.


• Opportunities to work closely with senior leadership and gain valuable insights.


• Generous paid time off and holiday schedule.


• A sophisticated and professional work environment in Sandton .