Executive Secretary - Investment Banking Firm

Placements24; Sandton; On-site; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Prestigious investment banking setting

Job summary

Placements24 is seeking an experienced Executive Secretary to support senior investment banking partners in Sandton. The role requires exceptional organization, meticulous attention to detail, and the ability to manage confidential information with discretion.

You will oversee complex calendars, coordinate domestic and international travel, prepare sensitive documents, and liaise with clients and internal teams. The position offers a challenging, high-stakes environment in a prestigious firm.

Qualifications

• Proven experience as an Executive Secretary or Executive Assistant in financial services preferred.
• Exceptional organizational, time management and multitasking abilities.
• Discretion, professionalism and integrity essential for handling confidential information.
• Excellent written and verbal communication with strong business etiquette.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior partners.
• Manage complex calendars, scheduling internal and external meetings and travel.
• Coordinate domestic and international travel arrangements, visas, flights and hotels.
• Prepare, proofread and edit highly sensitive correspondence and financial documents.
• Act as liaison between partners, clients and internal/external stakeholders.
• Organize secure filing systems and take minutes; track action items.

Skills

Executive secretary experience

Microsoft Office proficiency

Discretion and confidentiality

Excellent communication

Education

Tertiary qualification or professional secretarial certification

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prestigious investment banking firm, is seeking a highly professional and discreet Executive Secretary to support senior partners at their Sandton office. This demanding role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be a key enabler for the firm's leadership, ensuring smooth operations and effective communication within a high-stakes financial environment. The ideal candidate is proactive, resourceful, and possesses a polished demeanor, accustomed to working in a fast-paced, demanding setting. This is a significant opportunity to contribute to a leading financial institution in Gauteng and advance your administrative career. We pride ourselves on maintaining the highest standards of service and expect the same from our support staff. Your role is pivotal in maintaining the firm's operational excellence.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior investment banking partners.
• Manage complex and dynamic calendars, scheduling internal and external meetings, client engagements, and travel.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, and visa processing.
• Prepare, proofread, and edit highly sensitive correspondence, reports, presentations, and financial documents.
• Handle confidential and proprietary information with the utmost discretion and security.
• Act as a primary liaison between partners and clients, internal departments, and external stakeholders.
• Organize and maintain secure physical and digital filing systems.
• Prepare meeting agendas, take minutes, and track action items.
• Process expense reports, invoices, and other financial documentation accurately.
• Conduct research and compile information to support client meetings and strategic initiatives.
• Manage incoming and outgoing communications efficiently and professionally.

Requirements

• Proven experience as an Executive Secretary or Executive Assistant, preferably within the financial services or investment banking industry.
• Exceptional organizational, time management, and multitasking skills.
• Impeccable attention to detail and a commitment to accuracy.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, with a strong command of business etiquette.
• Ability to work under pressure, manage priorities effectively, and meet tight deadlines.
• Discretion, professionalism, and a high level of integrity are essential.
• Relevant tertiary qualification or professional secretarial certification is advantageous.
• Familiarity with financial markets and terminology is a plus.
• Must be based in or able to commute to Sandton , Gauteng.

Benefits

• Competitive salary and benefits package reflective of experience and the firm's standards.
• Opportunity to work in a prestigious investment banking environment in Sandton.
• Exposure to high-level financial transactions and strategic decision-making.
• Professional development opportunities within a leading financial institution.
• Be part of a high-achieving team dedicated to excellence.
• Contribute to the success of a globally recognized firm.
• A challenging yet rewarding career path.