Executive Office Administrator

Placements24; Sandton; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Professional development

Comprehensive employee benefits

Prestigious corporate environment

Job summary

WhatJobs Direct in Sandton, Gauteng is seeking an Executive Office Administrator to provide high-level administrative support to top executives. The role demands exceptional organizational skills and the ability to manage multiple priorities in a fast-paced corporate environment.

You will manage complex calendars, prepare documents, coordinate meetings and travel, handle confidential information, and liaise with internal and external stakeholders to ensure smooth office operations.

Qualifications

• Proven experience as an Executive Office Administrator or senior admin role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Discretion and handling of sensitive information.
• Experience in Sandton, Gauteng is a plus; proactive problem-solver.

Responsibilities

• Manage complex executive calendars and travel logistics.
• Prepare and edit documents, reports, and presentations.
• Coordinate meetings and events from planning to execution.
• Maintain confidentiality and discreet handling of information.
• Liaise with executives and stakeholders for clear communication.
• Manage travel bookings including flights and accommodations.
• Process expense reports and assist with budgets.
• Maintain filing systems and provide general admin support.
• Anticipate executives' needs and prioritize tasks.

Skills

Organization

Communication

Time management

Discretion

Team collaboration

Independent worker

Education

Administrative qualification or certification

Tools

Microsoft Office

Job description

About the Role

Our client, WhatJobs Direct, is seeking a meticulous and proactive Executive Office Administrator to join their prestigious organization in **Sandton, Gauteng**. This role is essential for providing high-level administrative support to top executives, ensuring the smooth and efficient operation of their offices. The ideal candidate will possess outstanding organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment. This is a fantastic opportunity to work at the heart of a leading company in **Sandton** and contribute significantly to its executive functions.

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, appointments, and travel logistics.
• Prepare, proofread, and edit a variety of documents, including correspondence, reports, and presentations.
• Coordinate meetings and events, managing all logistical aspects from planning to execution.
• Handle confidential information with the utmost discretion and maintain strict confidentiality protocols.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring clear communication.
• Manage travel arrangements, including booking flights, hotels, and transportation.
• Process expense reports and assist with budget management for executive support.
• Maintain organized physical and digital filing systems for efficient record management.
• Provide general administrative support, such as answering phones and managing mail.
• Proactively anticipate the needs of executives and manage tasks accordingly.

Requirements

• Proven experience as an Executive Office Administrator or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office productivity tools.
• Excellent organizational and time-management skills with a proven ability to prioritize.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a collaborative team.
• Discretion and a strong understanding of handling sensitive information.
• Experience within the **Sandton, Gauteng** business district is highly desirable.
• A proactive and adaptable approach to problem-solving.
• Relevant administrative qualifications or certifications are preferred.

Benefits

• Competitive salary package reflective of your expertise and experience.
• Opportunity to work in a prestigious corporate environment in **Sandton**.
• Professional development and continuous learning opportunities.
• A supportive and dynamic work culture.
• Hybrid work model offering flexibility.
• Comprehensive employee benefits.
• Contribute to a company that values professionalism and executive support.