Senior Administrative Specialist

Placements24; Sandton; Hybrid; ZAR 720,000 - 960,000; Full time

Benefits offered by this job

Hybrid work arrangement

Executive salary package

Professional development allowances

Job summary

Placements24 is seeking a highly experienced Senior Administrative Specialist to join our client in Sandton, Gauteng. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to support executive-level operations in a hybrid work environment.

You will manage complex administrative projects, coordinate calendars, prepare critical documents, and mentor junior staff while liaising with internal and external stakeholders.

Qualifications

• 6+ years of progressive experience in senior administrative roles, preferably supporting C-suite executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
• Excellent written and verbal communication with strong business etiquette.

Responsibilities

• Manage and coordinate complex administrative projects and initiatives.
• Provide high-level administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare, review, and edit critical documents, reports, and presentations with a high degree of accuracy.

Skills

Strong communication

Time management

Problem solving

Interpersonal skills

Discretion

Education

Relevant tertiary qualification in Administration/Business Management

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly experienced and meticulous Senior Administrative Specialist to join their esteemed organization in Sandton, Gauteng . This role demands a professional with a proven track record of excellence in managing complex administrative functions and supporting executive-level operations. The ideal candidate will possess superior organizational skills, exceptional attention to detail, and the ability to anticipate needs and proactively address challenges. This position is integral to ensuring the smooth and efficient running of key administrative processes, supporting strategic initiatives, and providing high-level support to senior management. The hybrid work model offers a balanced approach, combining valuable in-office collaboration with the flexibility of remote work. We are looking for a dedicated individual who can contribute significantly to our client's success. The role is based in the prime business district of Sandton .

Key Responsibilities

• Manage and coordinate complex administrative projects and initiatives.
• Provide high-level administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare, review, and edit critical documents, reports, and presentations with a high degree of accuracy.
• Oversee and improve existing administrative processes and systems.
• Manage sensitive and confidential information with the utmost discretion.
• Liaise effectively with internal departments, external clients, and stakeholders.
• Coordinate complex travel arrangements and logistical planning.
• Assist in budget preparation and financial tracking for administrative functions.
• Act as a mentor and resource for junior administrative staff.
• Conduct research and prepare briefing materials as required.

Requirements

• A relevant tertiary qualification in Administration, Business Management, or a related field.
• A minimum of 6 years of progressive experience in senior administrative roles, preferably supporting C-suite executives.
• Demonstrated expertise in complex organizational and time management.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
• Exceptional written and verbal communication skills, with a strong command of business etiquette.
• High level of professionalism, discretion, and ethical conduct.
• Proven ability to manage multiple priorities, solve problems proactively, and work effectively under pressure.
• Strong interpersonal skills and the ability to build and maintain relationships at all levels.
• Experience with project coordination and event management.
• Adaptability to a hybrid work environment.

Benefits

• Highly competitive executive salary package.
• Hybrid work arrangement promoting work-life balance.
• Opportunities for significant professional growth and career advancement.
• Access to a sophisticated office environment in Sandton, Gauteng .
• Comprehensive health, retirement, and insurance benefits.
• Annual performance-based bonuses and recognition programs.
• Professional development allowances and training opportunities.
• Membership in exclusive company networks and events.