C-Suite Executive Personal Assistant

The Recruitment Council; South Africa; Hybrid; ZAR 450,000 - 700,000; Full time

Benefits offered by this job

Medical aid

Retirement fund contributions

Professional development opportunities

Job summary

The Recruitment Council is seeking an Executive Personal Assistant in a hybrid Sandton-based role. You will support a senior executive with calendar management, travel bookings, and document preparation.

The role requires polished professionalism, strong English communication, and discretion. You will handle confidential information and coordinate with internal and external stakeholders in a hybrid setup.

Qualifications

• 5–10 years experience as Personal Assistant / Executive Personal Assistant.
• Experience supporting senior leadership in a Sandton-based environment.
• Excellent organizational, time management, and multitasking abilities.
• Superior written and verbal English communication.

Responsibilities

• Manage and coordinate the executive's complex calendar, meetings, and travel.
• Prepare agendas, minutes, and action-item tracking for all meetings.
• Draft and edit correspondence, reports, and presentations with high accuracy.
• Arrange domestic and international travel including flights, accommodation, visas, and transport.
• Serve as primary contact for the executive and liaise with stakeholders.
• Maintain efficient filing systems and manage expenses and financial docs.
• Provide general admin support: mail, calls, office supplies, confidentiality.

Skills

Diary management

Calendar management

Travel coordination

Executive support

MS Office proficiency

Discretion & confidentiality

Communication skills

Education

Administration or related degree

Tools

Microsoft Office

Outlook/Calendar tools

Job description

About the Role

Our client, a prestigious organization in the heart of Sandton, Gauteng, is seeking a highly polished and exceptionally efficient Executive Personal Assistant to provide dedicated support to one of its key senior executives. This hybrid position offers the flexibility to work both in the office and remotely.

Key Responsibilities

• Manage and coordinate the executive's complex and dynamic calendar, scheduling meetings, appointments, and travel.
• Prepare agendas, take accurate minutes, and track action items for all meetings attended by the executive.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Arrange domestic and international travel, including flights, accommodation, visas, and ground transportation, ensuring efficiency and adherence to company policy.
• Serve as the primary point of contact for the executive, managing inquiries and liaising with internal and external stakeholders.
• Organize and maintain efficient physical and digital filing systems for easy retrieval of information.
• Assist with the preparation of expense reports and manage related financial documentation.
• Provide general administrative support, including managing mail, phone calls, and office supplies.
• Handle all confidential matters with the highest level of discretion and security.
• Undertake special projects and research tasks as assigned, demonstrating initiative and problem-solving skills.

Requirements

• Proven experience as an Executive Personal Assistant or similar role supporting senior leadership, preferably in the Sandton area.
• Exceptional organizational, time management, and multitasking skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Demonstrated ability to handle sensitive information with utmost discretion and maintain confidentiality.
• Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
• Proactive and resourceful problem-solving abilities.
• Adaptability to a hybrid work environment and a commitment to maintaining high standards.
• Relevant tertiary qualification in Administration or a related field is an advantage.
• A professional and polished demeanor is essential.

Benefits

Our client offers a highly competitive salary commensurate with the extensive experience required for this role. Comprehensive benefits include medical aid and retirement fund contributions. Opportunities for professional development and exposure to executive-level operations are significant.

Minimum Requirements

• Must have a minimum of 5 - 10 years experience as a Personal Assistant / Executive Personal Assistant.
• Grade 12 | Relevant tertiary qualification will be beneficial.
• Strong experience supporting a senior Executive | CEO | MD, including complex diary management, travel bookings and executive logistics.
• Highly proative, organised and resilient, with the abvility to work under pressure, take initiative and manage changing priorities.
• Valid Driver's License and own Transport required.
• Contactable references and payslips required.

Salary Structure

• Market related salary | negotiable based on experience.