Senior Administrative Specialist

Placements24; Gqeberha; On-site; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Incentives

Health benefits

Leadership development

Dynamic work environment

Job summary

Placements24 seeks a Senior Administrative Specialist to provide high-level support in its Port Elizabeth offices. The role involves managing complex schedules, coordinating large-scale projects, and acting as a liaison between departments and external stakeholders.

You will streamline administrative processes, enhance efficiency, and maintain professional standards in a fast-paced environment. The ideal candidate excels at multitasking, problem-solving, and delivering polished documentation and

Qualifications

• Minimum of 5 years of experience in a senior administrative or executive support role.
• Advanced proficiency in Microsoft Office Suite and other relevant office software.
• Exceptional organizational, multitasking, and time management skills.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Manage complex executive calendars, coordinate meetings, and arrange travel itineraries.
• Serve as primary contact for internal and external inquiries and provide professional assistance.
• Prepare and distribute documents, reports, and presentations.
• Assist in project management tasks and coordinate team efforts.
• Maintain and improve office filing systems and databases for optimal efficiency.
• Identify opportunities to streamline administrative processes and implement best practices.

Skills

MS Office

Organization

Multitasking

Time management

Problem solving

Communication

Job description

About the Role

Our client is seeking an experienced and highly capable Senior Administrative Specialist to provide comprehensive support within their busy offices in Port Elizabeth . This pivotal role involves managing complex schedules, coordinating large-scale projects, and acting as a key liaison between departments and external stakeholders. You will be instrumental in streamlining administrative processes, enhancing operational efficiency, and ensuring the smooth functioning of daily business activities. This position is perfect for a seasoned professional who excels at multitasking, problem-solving, and maintaining high standards of organization and professionalism in a demanding work setting.

Key Responsibilities

• Manage complex executive calendars, coordinate high-level meetings, and arrange detailed travel itineraries.
• Serve as a primary point of contact for internal and external inquiries, providing professional assistance.
• Oversee the preparation and distribution of important documents, reports, and presentations.
• Assist in project management tasks, tracking progress, and coordinating team efforts.
• Maintain and improve office filing systems and databases for optimal efficiency.
• Identify opportunities to streamline administrative processes and implement best practices.

Requirements

• Minimum of 5 years of experience in a senior administrative or executive support role.
• Advanced proficiency in Microsoft Office Suite and other relevant office software.
• Exceptional organizational, multitasking, and time management skills.
• Strong problem-solving abilities and a proactive approach to challenges.
• Excellent written and verbal communication and interpersonal skills.

Benefits

• Attractive salary package with performance incentives.
• A full-time, in-office role in a professional setting in Port Elizabeth .
• Comprehensive health and wellness benefits.
• Opportunities for leadership development and career growth.
• A dynamic and results-oriented work environment.