Personal Assistant

Placements24; Gqeberha; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Office environment

Professional development

Senior leadership exposure

Job summary

Placements24 is seeking a highly discreet Personal Assistant to support a senior executive in their Port Elizabeth office. The role requires exceptional organizational skills, proactive problem solving, and the ability to act as a trusted gatekeeper and liaison.

You will manage complex schedules, coordinate domestic and international travel, handle correspondence, prepare documents, and assist with projects, while maintaining confidentiality and a professional demeanor to ensure the executive's

Qualifications

• Previous PA/EA experience supporting senior executives.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills and ability to multitask effectively.
• Strong written and verbal communication with a professional demeanor.

Responsibilities

• Manage the executive's calendar, scheduling meetings, appointments and resolving conflicts.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Screen and manage emails, calls and mail, prioritising as needed.
• Prepare, edit and proofread documents, presentations and reports with high accuracy.
• Handle confidential information with discretion and maintain confidentiality.
• Assist with personal errands and tasks to support executive effectiveness.

Skills

Personal Assistant

Executive Support

Calendar Management

Travel Arrangements

Written & Verbal Communication

Discretion & Confidentiality

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly discreet and proactive Personal Assistant to support a senior executive in their Port Elizabeth office. This role requires exceptional organizational skills, the ability to anticipate needs, and a commitment to providing seamless administrative support. You will manage the executive's complex schedule, handle correspondence, arrange travel, and assist with various projects, acting as a trusted gatekeeper and efficient liaison. The ideal candidate is professional, adaptable, and dedicated to ensuring the executive's productivity and success.

Key Responsibilities

• Manage the executive's calendar, including scheduling meetings, appointments, and resolving conflicts.
• Coordinate all aspects of domestic and international travel arrangements, creating detailed itineraries.
• Screen and manage incoming communications, including emails, phone calls, and mail, prioritizing as needed.
• Prepare, edit, and proofread documents, presentations, and reports with a high degree of accuracy.
• Handle confidential information with utmost discretion and maintain strict confidentiality.
• Assist with personal errands and tasks as required to support the executive's effectiveness.

Requirements

• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting C-level executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills, attention to detail, and the ability to multitask effectively.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
• Flexibility and adaptability to handle changing priorities and demands.

Benefits

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership.
• Stable, in-office work environment.
• Access to professional development resources.
• A respectful and professional workplace culture.