Executive Administrative Assistant

Placements24; Gqeberha; Hybrid; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health insurance

Executive development opportunities

Paid time off

Job summary

Placements24 is seeking an experienced Executive Administrative Assistant to provide sophisticated support to the company's senior leadership in Port Elizabeth. You will manage complex calendars, coordinate high-stakes meetings, and handle confidential information with discretion.

This role requires proactive problem-solving, superb communication, and a strong command of Microsoft Office. A hybrid working arrangement and access to executive-level development opportunities are offered in a

Qualifications

• Minimum of 7 years of experience supporting C-level executives or senior management.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Superior written and verbal communication with business etiquette.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and prioritize complex calendars for multiple executives, including scheduling meetings and travel.
• Prepare and edit confidential correspondence, reports, presentations, and other critical documents.
• Liaise between executives and internal/external stakeholders with professional communication.
• Coordinate travel arrangements and manage expense reports.
• Organize executive events, board meetings, and company functions with meticulous attention to detail.
• Maintain highly organized and confidential filing systems, electronic and physical.

Skills

Calendar management

Advanced MS Office

Business communication

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly experienced and discreet Executive Administrative Assistant to provide sophisticated support to senior leadership in Port Elizabeth . This role demands exceptional organizational skills, proactive problem-solving abilities, and a deep understanding of executive-level support requirements. You will manage complex calendars, coordinate high-stakes meetings, handle confidential information, and act as a primary liaison for executive communications, contributing to the efficient functioning of the leadership team. This is a prime opportunity for a seasoned professional to make a significant impact within a leading organization situated in Port Elizabeth .

Key Responsibilities

• Manage and prioritize complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare and edit confidential correspondence, reports, presentations, and other critical documents.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
• Coordinate travel arrangements, including flights, accommodation, and itineraries, and manage expense reports.
• Organize and manage executive events, board meetings, and company functions with meticulous attention to detail.
• Maintain highly organized and confidential filing systems, both electronic and physical.

Requirements

• Minimum of 7 years of experience supporting C-level executives or senior management.
• Exceptional organizational skills, with a proven ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft Office Suite and other relevant productivity software.
• Superior written and verbal communication skills, with a strong command of business etiquette.
• Demonstrated ability to handle sensitive and confidential information with the utmost discretion.
• High level of professionalism, reliability, and proactive problem-solving capabilities.

Benefits

• Highly competitive salary package.
• Opportunity for hybrid work arrangements, blending office and remote work.
• Comprehensive health, dental, and vision insurance coverage.
• Generous paid time off and holiday leave.
• Access to executive-level professional development and networking opportunities in Port Elizabeth .