Executive Administrative Assistant

Placements24; Pietermaritzburg; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Health benefits

Growth opportunities

Job summary

Placements24 is seeking an Executive Administrative Assistant to support our senior leadership in Pietermaritzburg. The role demands highly organized, proactive coordination of complex calendars, travel arrangements, and handling confidential information with discretion.

As a primary liaison with internal teams and external partners, you will prepare documents, manage expense reporting and invoicing, and maintain efficient filing systems.

Qualifications

• Minimum of 5 years of proven experience as Administrative/Executive Assistant.
• Experience supporting C-level executives preferred.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Strong organizational and time-management skills with confidentiality.

Responsibilities

• Manage and optimize complex calendars for executives.
• Coordinate domestic and international travel with itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Liaise between executives and departments, clients, and partners.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Time management

Interpersonal skills

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in their Pietermaritzburg office. This pivotal role involves managing complex schedules, coordinating executive travel, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to maintain confidentiality while navigating a dynamic corporate environment. This position offers a unique opportunity to contribute directly to the efficiency and effectiveness of our client's executive team.

Key Responsibilities

• Manage and optimize complex calendars, scheduling meetings, appointments, and conference calls for executives, ensuring minimal conflicts.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and transportation, preparing detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Serve as a liaison between executives and other departments, clients, and external partners, handling inquiries professionally.
• Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
• Manage expense reporting and process invoices related to executive support functions.

Requirements

• Minimum of 5 years of proven experience as an Administrative Assistant or Executive Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a professional demeanor.
• Discretion and ability to handle sensitive information with the utmost confidentiality.

Benefits

• Competitive annual salary package.
• Access to professional development and training opportunities.
• Comprehensive health and wellness benefits.
• A supportive work environment focused on professional growth.
• Opportunity to work closely with senior leadership and gain valuable insights into business operations.