Senior Administrative Assistant

Placements24; Durban; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Flexible remote work options

Health, dental, vision benefits

Generous leave policy

Professional development

Job summary

Placements24 is seeking a highly organized Senior Administrative Assistant to support the executive team in Durban. You will manage complex calendars, coordinate travel, and prepare essential documents, acting as a key liaison across departments and with external partners.

The role requires 5+ years of senior-level admin experience, exceptional organization, and discretion. Flexible remote options are available, with a focus on maintaining high productivity and executive support excellence.

Qualifications

• 5+ years of experience as an Administrative Assistant supporting senior management.
• Advanced proficiency in Microsoft Office Suite and collaboration tools.
• Exceptional organizational skills with ability to manage multiple priorities.
• Superior written and verbal communication with attention to detail.
• Experience handling confidential information and exercising discretion.

Responsibilities

• Manage and coordinate complex executive calendars and meetings.
• Arrange domestic and international travel with detailed itineraries.
• Prepare, edit, and proofread correspondence and reports.
• Facilitate executive meetings with agendas and minutes.
• Screen and prioritize communications; respond or escalate as needed.
• Maintain confidentiality and professionalism in all interactions.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Discretion

Communication

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for an experienced and highly organized Senior Administrative Assistant to provide comprehensive support to their executive team in Durban. This role demands a proactive individual capable of managing complex schedules, coordinating high-level meetings, and handling confidential information with discretion. You will be instrumental in ensuring the seamless operation of the executive office, acting as a key liaison between executives and other departments or external parties. This position offers the chance to contribute significantly to executive productivity and success within a forward-thinking company.

Key Responsibilities

• Manage and coordinate complex executive calendars, prioritizing appointments and proactively resolving conflicts.


• Arrange and coordinate domestic and international travel, including flights, accommodation, and detailed itineraries.


• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.


• Organize and facilitate executive meetings, including preparing agendas, distributing materials, and taking minutes.


• Screen and prioritize incoming communications, ensuring timely responses and flagging urgent matters.


• Handle sensitive and confidential information with the utmost discretion and professionalism.

Requirements

• Extensive experience (5+ years) as an Administrative Assistant , particularly supporting senior management.


• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative tools.


• Exceptional organizational skills and the ability to manage multiple priorities with a high degree of accuracy.


• Superior written and verbal communication skills, with a keen eye for detail.


• Proven ability to anticipate needs, work independently, and exercise sound judgment.


• Experience in handling confidential information and maintaining a high level of discretion.

Benefits

• Highly competitive salary and potential for performance bonuses.


• Flexible remote work options supporting work-life balance.


• Comprehensive health, dental, and vision benefits package.


• Generous annual leave and paid sick leave.


• Professional development opportunities and a supportive work environment.