Senior Administrative Professional

Placements24; Vereeniging; Hybrid; ZAR 400,000 - 560,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Comprehensive benefits

Dynamic work environment

Job summary

Placements24 in Vereeniging, Gauteng, seeks a seasoned Senior Administrative Professional to provide high-level support to executives, manage complex calendars, and oversee various office functions to keep operations running smoothly.

The role offers a hybrid work arrangement based in Vereeniging, with opportunities to contribute to events, coordinate travel, prepare confidential reports, and mentor junior staff while upholding professionalism and discretion.

Qualifications

• Extensive experience in senior administrative roles.
• Ability to manage complex schedules autonomously.
• Strong MS Office and communication skills.
• Discretion with confidential information and professionalism.

Responsibilities

• Provide advanced administrative support to senior executives and management.
• Manage complex calendars, including scheduling and rescheduling meetings.
• Prepare and edit confidential correspondence, reports, and presentations.
• Oversee office operations and ensure supplies and equipment are maintained.
• Act as liaison between management, staff and external stakeholders.
• Arrange travel, including flights, accommodation and visas.
• Organize filing systems—physical and digital.
• Assist in planning company events or projects.
• Mentor and provide guidance to junior administrative staff.

Skills

Executive support

Calendar management

MS Office proficiency

Communication

Organization

Discretion and confidentiality

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

About the Role

Our client is seeking an experienced and highly capable Senior Administrative Professional to join their team in Vereeniging , Gauteng. This pivotal role involves providing high-level administrative support, managing complex schedules, and overseeing various office functions to ensure operational efficiency. The ideal candidate will possess exceptional organizational skills, a proactive mindset, and superior communication abilities. You will be instrumental in supporting senior management and contributing to the smooth running of the business. This position offers a hybrid work arrangement, blending in-office collaboration with remote flexibility, based in our client's facilities in Vereeniging . We are looking for a seasoned professional who can take initiative, solve problems effectively, and maintain a high standard of professionalism. This is an outstanding opportunity to advance your administrative career within a reputable organization situated in Vereeniging . Join us to make a significant impact through your expertise and dedication.

Key Responsibilities

• Provide advanced administrative support to senior executives and management.
• Manage complex calendars, including scheduling, rescheduling, and coordinating internal/external meetings.
• Prepare and edit confidential correspondence, reports, and presentations.
• Oversee office operations, ensuring supplies are managed and equipment is maintained.
• Act as a liaison between management and staff, as well as external stakeholders.
• Handle travel arrangements, including booking flights, accommodation, and visas.
• Manage expense reporting and process invoices.
• Organize and maintain sophisticated filing systems, both physical and digital.
• Assist in the planning and execution of company events or projects.
• Provide guidance and support to junior administrative staff.

Requirements

• Extensive experience as a Senior Administrative Assistant, Executive Assistant, or similar role.
• Demonstrated ability to manage complex administrative tasks with autonomy.
• Proficiency in advanced Microsoft Office Suite features and other relevant software.
• Excellent communication, interpersonal, and problem-solving skills.
• Strong organizational skills with impeccable attention to detail.
• Ability to handle confidential information with the utmost discretion.
• Bachelor's degree in Business Administration or related field preferred.
• Experience in project coordination or management is a plus.
• Adaptability and a proactive approach to challenges.
• Professional demeanor and a commitment to excellence.

Benefits

• Competitive salary reflecting seniority and expertise.
• Hybrid work model offering flexibility and work-life balance.
• Opportunities for professional development and leadership growth.
• Comprehensive benefits package.
• A dynamic and professional work environment in Vereeniging .
• Be part of a leading organization making a difference.