Senior Administrative Assistant - Operations

Placements24; Midrand; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Retirement fund contributions

Annual performance bonuses

Professional development

Job summary

Placements24 in Midrand, Gauteng, is seeking a Senior Administrative Assistant to support executive leadership and manage day-to-day operations. The role blends in-office collaboration with remote flexibility, ideal for an organized, proactive professional with a keen eye for detail.

You will handle calendars, travel, expense reporting, and document preparation, while coordinating meetings and maintaining confidential information.

Qualifications

• 5+ years of administrative support experience, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity, and discretion.
• Detail-oriented with a proactive approach to problem-solving.
• Experience in a corporate or professional services environment is advantageous.

Responsibilities

• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and schedule internal and external meetings, ensuring all logistical requirements are met.
• Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
• Manage and organize physical and digital filing systems, ensuring easy retrieval of information.
• Assist with project coordination, tracking deadlines, and following up on action items.
• Maintain confidentiality of sensitive information and exercise discretion in all communications.
• Support the planning and execution of company events and team-building activities.
• Contribute to process improvements within the administrative functions.
• Perform other related duties as assigned by management.

Skills

Calendar management

Communication

Time management

Discretion

Independent work

Team collaboration

Education

Administrative qualification

Tools

Microsoft Office

Project management software

Job description

About the Role

Our client, a leading enterprise solutions provider, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic operations team. This pivotal role offers a unique opportunity to support executive leadership and contribute to the seamless functioning of daily business operations. The ideal candidate will possess exceptional attention to detail, strong communication skills, and a proven ability to manage multiple priorities in a fast-paced environment. This position is based in the vibrant business hub of Midrand, Gauteng , offering a blend of in-office collaboration and remote flexibility, making it an ideal role for a seasoned administrative professional looking to make a significant impact. You will be instrumental in ensuring operational efficiency and providing high-level support that drives business success. Join a company that values professional growth and offers a supportive work culture.

Key Responsibilities

• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and schedule internal and external meetings, ensuring all logistical requirements are met.
• Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
• Manage and organize physical and digital filing systems, ensuring easy retrieval of information.
• Assist with project coordination, tracking deadlines, and following up on action items.
• Maintain confidentiality of sensitive information and exercise discretion in all communications.
• Support the planning and execution of company events and team-building activities.
• Contribute to process improvements within the administrative functions.
• Perform other related duties as assigned by management.

Requirements

• A minimum of 5 years of experience in an administrative support role, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to multitask effectively.
• High level of professionalism, integrity, and discretion.
• Ability to work independently and as part of a team.
• Detail-oriented with a proactive approach to problem-solving.
• Experience in a corporate or professional services environment is highly advantageous.
• Relevant administrative qualification or tertiary education is a plus.
• Familiarity with project management software is beneficial.

Benefits

• Competitive salary package commensurate with experience.
• Comprehensive medical aid and retirement fund contributions.
• Opportunities for professional development and career advancement within a growing organization.
• Hybrid work model promoting work-life balance.
• Access to state-of-the‑art office facilities in Midrand, Gauteng .
• Collaborative and supportive team environment.
• Annual performance bonuses based on individual and company achievements.
• Employee wellness programs and initiatives.