Senior Administrative Manager

Placements24; Johannesburg; Hybrid; ZAR 1,000,000 - 1,400,000; Full time

Benefits offered by this job

Competitive salary package

Comprehensive health insurance

Generous annual leave and paid sick-le

Professional development and training

Pension fund contribution

Career advancement opportunities

Wellness programs and employee support

Hybrid work model

Job summary

Placements24 is seeking a Senior Administrative Manager to oversee administrative operations in our Johannesburg office. You will lead a team of administrative professionals, implement policies, and support executive leadership while ensuring confidentiality and efficiency.

The role requires a Bachelor's degree and 5-7 years' progressive experience in admin management, with strong MS Office skills and budget oversight.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field preferred.
• 5-7 years progressive experience in administrative management or office management.
• Proven experience leading a team.
• Excellent organizational, time management and multitasking skills.
• Strong proficiency in Microsoft Office Suite and other relevant admin software.
• Discretion and confidentiality in handling sensitive information.
• Experience with budget management and financial reporting.
• Familiarity with South African business practices is advantageous.

Responsibilities

• Develop, implement, and manage efficient administrative policies and procedures.
• Oversee the daily operations of the administrative department, including office management, facilities, and support services.
• Manage and mentor a team of administrative assistants and receptionists, providing guidance, training, and performance evaluations.
• Coordinate executive calendars, travel arrangements, and meeting logistics for senior management.
• Manage office budgets, track expenses, and ensure cost-effective procurement of supplies and services.
• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Ensure compliance with company policies and relevant regulations.
• Plan and coordinate office events and staff activities.
• Maintain office inventory and equipment, ensuring they are in good working order.
• Support the onboarding process for new employees, including setting up workstations and providing necessary administrative information.

Skills

Team leadership

Organizational skills

Communication skills

Budget management

Office software

Discretion & confidentiality

Education

Bachelor's degree in Business Administration or related field

Job description

About the Role

Our client, a leading professional services firm, is seeking a highly organized and experienced Senior Administrative Manager to oversee and optimize all administrative operations across their Johannesburg office. This pivotal role is responsible for ensuring the smooth day-to-day functioning of the department, supporting executive leadership, and managing a team of administrative professionals. The ideal candidate will possess exceptional leadership qualities, a keen eye for detail, and a proactive approach to problem-solving. This is an exciting opportunity to make a significant impact within a dynamic and growing organization, contributing to its continued success and operational efficiency. The position demands a high level of professionalism and discretion, as you will be privy to sensitive company information and will interact with senior stakeholders regularly. You will be instrumental in shaping administrative policies and procedures, fostering a collaborative and productive work environment.

Key Responsibilities

• Develop, implement, and manage efficient administrative policies and procedures.
• Oversee the daily operations of the administrative department, including office management, facilities, and support services.
• Manage and mentor a team of administrative assistants and receptionists, providing guidance, training, and performance evaluations.
• Coordinate executive calendars, travel arrangements, and meeting logistics for senior management.
• Manage office budgets, track expenses, and ensure cost-effective procurement of supplies and services.
• Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Ensure compliance with company policies and relevant regulations.
• Plan and coordinate office events and staff activities.
• Maintain office inventory and equipment, ensuring they are in good working order.
• Support the onboarding process for new employees, including setting up workstations and providing necessary administrative information.

Requirements

• A Bachelor's degree in Business Administration, Management, or a related field is preferred.
• A minimum of 5-7 years of progressive experience in administrative management or office management.
• Proven experience in managing and leading a team.
• Excellent organizational, time management, and multitasking skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Exceptional communication, interpersonal, and negotiation skills.
• Ability to work independently and proactively, with a strong sense of responsibility.
• Discretion and confidentiality in handling sensitive information.
• Experience with budget management and financial reporting.
• Familiarity with office equipment and maintenance.
• Knowledge of South African business practices is advantageous.

Benefits

• Our client offers a competitive salary package, commensurate with experience and qualifications.
• Employees benefit from comprehensive health insurance, including medical, dental, and vision coverage.
• A generous annual leave allowance and paid sick leave are provided.
• Opportunities for professional development and continuous learning are actively encouraged, with access to training programs and workshops.
• A company-provided pension fund contribution is part of the package.
• This role also offers the potential for career advancement within the organization, providing a clear growth trajectory.
• Furthermore, employees enjoy access to subsidized wellness programs and an employee assistance program for confidential support.
• The hybrid work model offers a balance between in-office collaboration and remote flexibility, fostering a productive work-life balance.