Senior Administrative Coordinator - Gauteng Operations

Placements24; Midrand; Hybrid; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Competitive annual salary

Medical aid and retirement fund

Professional development

Hybrid work arrangements

Salary reviews based on merit

Job summary

Placements24 is seeking a highly organized Senior Administrative Coordinator to join our team in Midrand, Gauteng. You will support daily administrative operations, manage executive calendars, coordinate travel, and ensure efficient office functions to boost regional performance.

The ideal candidate has 5+ years in senior administration, strong MS Office skills, and a professional approach to confidential information.

Qualifications

• Minimum 5 years of proven experience in a senior administrative or office management role.
• Strong written and verbal communication skills.
• Demonstrated discretion and ability to handle confidential information.

Responsibilities

• Manage executive schedules, appointments, and travel arrangements.
• Oversee office supplies, procurement, and vendor management.
• Prepare reports, presentations and distribute correspondence.
• Maintain filing and record-keeping systems, both digital and physical.
• Assist with event planning and logistics for meetings.

Skills

Senior administrative experience

Organizational skills

Time management

Education

Diploma/degree in Administration or Business Management

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a rapidly growing organization in the services sector, is seeking a highly organized and proactive Senior Administrative Coordinator to join their dynamic team in Midrand, Gauteng . This pivotal role supports the smooth operation of daily administrative functions, contributing directly to the efficiency and success of the regional office. The ideal candidate will possess exceptional multitasking abilities, meticulous attention to detail, and a strong understanding of office management principles. This is an excellent opportunity for an experienced administrative professional looking to take on more responsibility and grow within a reputable company. You will be instrumental in ensuring that all administrative processes are streamlined and effective, maintaining a high standard of professionalism in all interactions.

Key Responsibilities

• Managing and coordinating executive schedules, appointments, and travel arrangements.
• Overseeing office supplies inventory, procurement, and vendor management.
• Preparing and distributing correspondence, reports, and presentations.
• Implementing and maintaining efficient filing and record-keeping systems, both digital and physical.
• Assisting with event planning and logistics for internal and external meetings.
• Providing comprehensive administrative support to management and staff.
• Liaising with clients and external stakeholders, ensuring a professional first point of contact.
• Managing incoming and outgoing mail and deliveries.
• Coordinating office maintenance and ensuring a safe and functional work environment.
• Onboarding new administrative staff and providing training on office procedures.

Requirements

• A minimum of 5 years of proven experience in a senior administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Experience in coordinating complex schedules and travel arrangements.
• A relevant diploma or degree in Administration, Business Management, or a related field is advantageous.
• Ability to work independently and as part of a team in a fast-paced environment.
• Demonstrated problem-solving skills and a proactive approach to identifying and addressing issues.

Benefits

• Competitive annual salary commensurate with experience.
• Comprehensive medical aid and retirement fund contributions.
• Opportunities for professional development and career advancement within a growing organization.
• A supportive and collaborative work environment in Midrand, Gauteng .
• Access to modern office facilities and resources.
• Potential for hybrid work arrangements to promote work-life balance.
• Regular performance reviews and opportunities for salary increases based on merit.