Senior Administrative Officer - HR and Recruitment Support

Placements24; Bloemfontein; Hybrid; ZAR 320,000 - 460,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development opportunities

Hybrid work model

Job summary

Placements24 in Bloemfontein is seeking a Senior Administrative Officer to support HR and Recruitment. You will manage HR records, coordinate recruitment, prepare contracts, and assist onboarding with system setup.

The role requires discretion, strong IT skills, and the ability to work both independently and with the team, in a hybrid work environment. A relevant HR qualification is preferred and experience with HRIS is highly desirable.

Qualifications

• Proven experience in an administrative role with strong HR/recruitment support.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills with staff at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS is highly desirable.
• High discretion handling confidential information.
• Attention to detail and accuracy in records.
• Ability to work independently and in a team.
• Proactive problem-solving and process improvement mindset.
• Relevant administrative or HR qualification is an advantage.

Responsibilities

• Manage and maintain HR records, ensuring accuracy and confidentiality.
• Coordinate recruitment activities, including posting job vacancies, screening applications, and scheduling interviews.
• Prepare HR-related documentation, such as employment contracts, offer letters, and onboarding materials.
• Assist with the onboarding process for new hires, including orientation and system setup.
• Support HR managers with reporting, data analysis, and presentations.
• Manage departmental calendars, schedule meetings, and arrange logistics for HR-related events.
• Act as a point of contact for employee queries regarding HR policies and procedures.
• Maintain and update the HR Information System (HRIS) with employee data.
• Assist with the administration of employee benefits and leave management.
• Ensure compliance with labor laws and company HR policies.

Skills

HR

Organization

Communication

MS Office

Discretion

Education

HR qualification

Tools

HRIS software

Job description

About the Role

Our client, a reputable financial institution based in Bloemfontein, Free State , is seeking a highly organized and experienced Senior Administrative Officer to provide crucial support to their Human Resources and Recruitment departments. This role requires a professional with exceptional administrative, organizational, and interpersonal skills, capable of managing sensitive information with discretion. The Senior Administrative Officer will play a key role in streamlining HR processes, coordinating recruitment activities, and ensuring the efficient functioning of the HR department. The ideal candidate will possess a keen eye for detail, strong IT proficiency, and a proactive approach to supporting departmental goals.

Key Responsibilities

• Manage and maintain HR records, ensuring accuracy and confidentiality.
• Coordinate recruitment activities, including posting job vacancies, screening applications, and scheduling interviews.
• Prepare HR-related documentation, such as employment contracts, offer letters, and onboarding materials.
• Assist with the onboarding process for new hires, including orientation and system setup.
• Support HR managers with reporting, data analysis, and presentations.
• Manage departmental calendars, schedule meetings, and arrange logistics for HR-related events.
• Act as a point of contact for employee queries regarding HR policies and procedures.
• Maintain and update the HR Information System (HRIS) with employee data.
• Assist with the administration of employee benefits and leave management.
• Ensure compliance with labor laws and company HR policies.

Requirements

• Proven experience in an administrative role, with a significant focus on HR or recruitment support.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HR Information Systems (HRIS) is highly desirable.
• High level of discretion and ability to handle confidential information.
• Attention to detail and accuracy in record-keeping and documentation.
• Ability to work independently and collaboratively within a team.
• A proactive approach to problem-solving and process improvement.
• Relevant administrative or HR qualification is an advantage.

Benefits

• Our client offers a competitive salary, complemented by a comprehensive benefits package including medical aid, a provident fund, and opportunities for continuous professional development.
• Employees work within a supportive and professional environment in Bloemfontein , benefiting from a hybrid work model that offers flexibility.
• Join a stable and respected organization and contribute significantly to its HR function.